HVAC Project Administrator

HVAC Project AdministratorJoin a team where your HVAC experience and organizational skills truly make an impact.We're looking for an experienced HVAC professional to take on a key role supporting multiple commercial construction projects from kickoff through completion. This is a great opportunity for someone who enjoys coordinating projects, working with clients and vendors, and staying involved in both the operational and financial side of construction—without being stuck in the field full-time.In this role, you'll be the central point of coordination, helping ensure projects stay on schedule, within budget, and running smoothly. If you're detail-oriented, enjoy building relationships, and want to grow your career in a stable, team-focused environment, we'd love to connect.What You'll Be DoingManage multiple HVAC construction projects, keeping timelines, budgets, and communication on trackAct as a key liaison between clients, subcontractors, vendors, and internal teamsNegotiate installation costs with subcontractors and coordinate equipment needs early in the project cycleSchedule and manage material and equipment deliveries to ensure projects stay on paceMaintain detailed project updates, notes, and reporting within SalesforceCommunicate regularly with project managers and field teams to keep everyone alignedPrepare and submit monthly project billings and quickly resolve any billing discrepanciesReview and manage change orders to ensure all additional work is properly captured and compensatedCollaborate with internal team members and participate in weekly project review meetingsWhat We're Looking For3+ years of experience in HVAC, commercial construction, or a related industryStrong understanding of project coordination, scheduling, and construction workflowsComfortable working with subcontractors, clients, and cross-functional teamsHighly organized with strong attention to detail and follow-throughExperience using CRM systems (Salesforce is a plus)Strong communication and problem-solving skillsWhy Join Us?Be part of a growing, collaborative team working on diverse commercial projectsOpportunity to stay involved in HVAC construction without a field-heavy roleGain exposure to both operational and financial aspects of projectsWork in an environment that values communication, accountability, and career growthBuild long-term relationships across the construction and HVAC industryEOE