Administrative Assistant

Administrative AssistantSchellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value People Come First. The Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellman's leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions. Essential FunctionsProvide executive assistance to multiple high-level leaders Plan, book, and confirm travel arrangements Anticipate, prioritize and prepare leaders for travel, meetings and presentations Assist in planning and coordinating large company events, including our Corporate Trip Assist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met Screen phone calls, email communications, and manages meetings and appointments in accordance with company's policies and procedures Prepare correspondence on behalf of executive and at their discretion Routes and resolves information requests Organize and complete periodic expense reports and statistical reporting Knowledge, Skills, and AbilitiesProven success in coordinating and planning large company events High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner High degree of confidentiality and discretion with sensitive company information Ability to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations Experience using Outlook, Word, and Excel Education, Work Experience and Certifications5 or more years of total experience, with 3 years working experience in a large, highly demanding service organization supporting leadership roles. Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process. At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs. Schellman is the only Top 100 CPA firm to specialize in IT Audit and Cybersecurity. Not all CPA firms are created equally, and we pride ourselves on our differences, including promotions only from within, the ability to contribute and be heard, and most importantly, great work-life balance. The biggest difference? We don't perform any remediation or consulting. Our pace is fast and therefore, we are not the best fit for everyone. As we continue to be named one of the fastest-growing CPA firms, we are adding to our teams and currently conducting interviews. If you've always thought of yourself as someone who sets themselves apart from the crowd, as someone who likes to be visible, have their contributions noted, moves quickly and likes the feeling of completion, you're the exact type of candidate we're searching for.