Administrative Assistant / Receptionist

Job Description The Administrative Assistant / Receptionist plays a vital role in ensuring smooth office operations by managing reception duties, scheduling, clerical support, and communication across multiple departments. This position supports the administrative team and reports to key management personnel such as the Office Manager, Department Head, HR Manager, or Operations Manager. The role requires proficiency with scheduling software, CRM tools, and standard office applications to maintain efficient workflow and positive visitor experiences.ResponsibilitiesManage reception and greet visitors professionallyCoordinate scheduling and calendar management for multiple departmentsProvide clerical and data entry support to the administrative teamHandle incoming phone calls and direct inquiries appropriatelyOrganize mail and manage office supplies inventoryAssist visitors and ensure their needs are addressed promptlyMaintain accurate records and prepare documents as neededFacilitate internal communication using office and CRM toolsPreferred Qualifications1+ years of experience in administrative supportHigh school diploma or equivalentProficiency in Microsoft Office and standard office suiteFamiliarity with customer service and internal communication platformsStrong time management, communication, and multitasking skillsData entry accuracy and problem-solving abilities