Front Office Administrator

Triple S Metals is a trusted and growing metal recycling and processing company serving Norther California, based on Livermore. We take pride in running safe, efficient operations while delivering reliable service to our customers and partners. As we continue to expand, we are looking for a reliable, detail-oriented Office Administrator / Office & HR Coordinator to support daily office operations, hiring coordination, and scale house activities. This role is ideal for someone who enjoys wearing multiple hats, keeping things organized, and being the go-to person that helps the office run smoothly. You’ll work closely with leadership and play a key role in supporting our team and operations. Key Responsibilities Office & Administrative Support Perform general office administrative duties including data entry, filing, scheduling, and document management Answer and direct phones, emails, and coordinate internal communications Order office and warehouse supplies Maintain efficient and effective supplies’ inventory for both office and warehouse Maintain machine shops parts purchase and inventory Manage outside venders and jobs Hiring & HR Support (Coordinator Level) Post job openings and coordinate with hiring managers Schedule interviews and communicate with candidates Assist with new hire onboarding paperwork (I-9, W-4, etc.) Support on payroll process, (eg: reviewing time cards and processing payroll reports) Maintain employee records and support HR processes (This role supports HR functions but does not manage HR policy or compliance) Support on event coordinationScale House Support Assist with recording and entering weight tickets accurately Support on the required documents at scale house following the company’s procedures Ensure proper documentation and data accuracy Coordinate with drivers and internal operations staff as needed What We’re Looking For 1–3 years of experience in an administrative, office coordinator, or similar role Comfortable working in warehouse environment Strong organizational skills and attention to detail Comfortable with computers, spreadsheets, and basic office systems Reliable, professional, and able to handle multiple tasks in a fast-paced environment Clear communication skills and a team-oriented attitude Nice to Have (Not Required): Experience supporting hiring or onboarding Experience in logistics, operations, or scale house environments Compensation & Benefits Hourly Pay: $25.00 – $28.00 (based on experience) Full Medical Coverage Dental Insurance Paid Time Off (PTO) 401(k) with 4% Company Match Flexible Spending Accounts (FSA) Why Join Us Stable, long-term role with growth potential Supportive and hands-on leadership Clear responsibilities with training provided Opportunity to be a key part of daily operations Pay: $25.27 - $28.00 per hour Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Education: Associate (Required) Language: Spanish (Required) Location: Livermore, CA 94550 (Required) Work Location: In person