Administrative Assistant IV

Administrative AssistantBizTek People is in search for an experienced Administrative Assistant for our client in NYC!Summary:This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment.Responsibilities:Manage complex calendars via Outlook, including confirming internal and external meetingsSchedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivityAct as a gatekeeper by answering phone lines, screening calls, and delivering detailed messagesAssist with communications among management, the banking division, and other stakeholdersCoordinate domestic and international travel, including flights, hotels, and ground transportationProcess, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement statusParticipate in business unit projects as assigned by managementPartner with the administrative team and provide backup support as neededOversee general office needs, including ordering supplies and mail distributionServe as a liaison between IT and the business unit for onboarding new hires and troubleshootingReporting Structure:Reports to: Administrative ManagerQualifications & Skills:Minimum of 5 years of administrative experience; banking or financial services experienceExpert-level Outlook calendar managementPolished and professional demeanor with experience interacting with senior-level managementFamiliarity with Concur and prior experience managing travel and expensesProficiency in Microsoft Word, Excel, and OutlookExceptional interpersonal, written, and verbal communication skillsPositive, consistent professional attitude; able to work well under pressureStrong ability to multitask, prioritize, and respond quickly in a dynamic environmentHighly detail-oriented and extremely organizedEducation:College degreeKeywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant