Legal Assistant 3

DEPT OF WATER RESOURCESThe mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful, and innovative manner. We are seeking an experienced Legal Assistant to join the Legal team.Legal Assistant 3Legal DivisionWWW.AZWATER.GOVJob Location:Address: 1110 W. Washington St. Suite, 310Phoenix, AZ 85007The schedule for this position is Monday through Friday, 8:00 AM to 5:00 PM, on-site at ADWR Headquarters. This position is not eligible for remote work.Posting Details:Salary Range: $50,000 - $55,000Grade: 17Closing Date: Open Until FilledJob Summary:This position provides full administrative and logistical support to the Legal Division. This position also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. This is an in-office position. Many of the duties of this position are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law. Court filing and litigation experience is preferred.Job Duties:Duties include, but are not limited to:Drafting and editing documents including correspondence, reports, and pleadingsFiling court briefs and pleadings with the courts, using electronic and paper meansScheduling and setting up in person, virtual and hybrid meetingsMaintaining calendars and files for the Legal Division on a daily basisMaking travel arrangementsMaintaining Legal Division suppliesAttending team meetings to take minutesCoordinating matters between organizational unitsKnowledge, Skills & Abilities (KSAs):Knowledge of:Principles and practices of administration and managementTechniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agenciesFamiliarity with the various court systems and the acceptable methods of filing and serviceRecords management proceduresAppropriate channels of communication with legislators and/or other officialsProblem solving techniquesSkills in:Court filings, electronically and paper meansAdministrative tasksConcise and effective oral and written communication, with internal staff and external contactsFollowing/taking a variety of delegated directions/decisions without close supervisionProblem-solvingHandling detailed work with accuracy and speedExercising good judgement and discretionPrioritizing, scheduling and monitoring work activities of staffStrong customer service skillsAbility to:Operate a computer and generate word processing documentsExercise tact and integrity in the frequent handling of confidential informationSet priorities and efficiently manage a varied workloadDevelop effective operating proceduresDevelop resources and coordinate activitiesInteract with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staffBe well organized and have effective time-management skillsWork with interruptions and adapt to changing prioritiesPerform detailed work with a high degree of accuracySelective Preference(s):A minimum of five years of administrative and/or paralegal related experience. Court filing and litigation experience is preferred.Pre-Employment Requirements:This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment.If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).Benefits:The Arizona State of Arizona provides an excellent comprehensive benefits package including:Affordable medical, dental, life, and short-term disability insurance plansTop-ranked retirement and long-term disability plansSick Leave10 paid holidays per yearDeferred compensation planCredit union membershipWellness plansLinkedIn Learning membershipTuition ReimbursementEmployee DiscountsBy providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.For a complete list of benefits provided by The State of Arizona, please visit our benefits pageRetirement:Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The current contribution rate is 12.00%.Contact Us:If you have any questions, please feel free to contact ADWR Human Resources Office at (602) 771-8500 for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.