Executive Assistant

Role Overview Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders. The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs. Key Responsibilities Executive Support & Calendar Management Manage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events Prioritize and coordinate shifting demands while ensuring alignment with business objectives Prepare daily briefings, agendas, and meeting materials for executive leadership Communication & Stakeholder Coordination Serve as a primary point of contact between executives and internal/external stakeholders Draft, review, and manage professional correspondence, reports, and presentations Screen and prioritize communications, ensuring timely and appropriate responses Operational & Administrative Oversight Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking Manage expense reports, invoices, and administrative documentation with accuracy and compliance Track key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives Confidentiality & Compliance Handle highly sensitive and confidential information with discretion and professionalism Ensure documentation, communications, and processes align with company policies and compliance standards Maintain organized records of executive decisions, contracts, and key business activities Project & Cross-Functional Support Support special projects and strategic initiatives on behalf of executive leadership Coordinate with departments including legal, finance, HR, operations, and real estate teams Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions Meeting & Event Coordination Plan and execute executive meetings, leadership off sites, and company events Prepare meeting minutes, action items, and follow-up tracking Ensure seamless logistics and execution of internal and external engagements #MLTA Qualifications Bachelor’s degree in Business Administration or related field preferred 5+ years of experience supporting C-level executives or senior leadership Strong organizational and time management skills with the ability to multitask effectively Exceptional written and verbal communication skills High level of discretion, integrity, and professionalism Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools Experience in fast-paced, multi-entity or retail environments is a plus Ability to anticipate needs, think critically, and solve problems independently Why Work with Us? Be part of a fast-growing, industry-leading wireless retailer Direct exposure to executive leadership and strategic decision-making Collaborative and high-performance work environment Competitive compensation and benefits package Opportunity for growth within a rapidly scaling organization