Executive Admin / Social Media Coordinator

Executive Administrator / Social Media Coordinator Hourly Rate: $24–$26/hrJob Title: Executive Administrator / Social Media CoordinatorCompany: Healthcare Compliance Associates (HCA)Location: Eugene/Springfield, OR (Hybrid: Tues–Thurs in office)Hours: 32–40 hours/week | Hourly ($24–$26/hr to start)Who We AreHealthcare Compliance Associates helps small healthcare practices stay OSHA, HIPAA, and Infection-Control compliant—without the stress.We’re a growing, mission-driven company focused on:Expanding across Oregon and beyondBuilding online training (LMS) productsDelivering simplified high-quality compliance solutionsHealthcare Compliance Associates partners with small healthcare practices to provide compliance training and ongoing support—both onsite and online.Our mission is simple: With honesty and integrity at the center of all we do, we make compliance simple and stress-free by empowering healthcare teams with engaging, comprehensive solutions.We operate with honesty, integrity, strong work ethic—and we actually enjoy what we do.We’re in a growth stage and building a team of proactive, solution-oriented people who don’t wait to be told what to do.Who This Role Is ForSomeone who:Enjoys efficiency, learning new things, and finding ways to improve.Notices what needs to be done, and takes actionTakes ownership instead of waiting for directionEnjoys organizing, improving, and building systemsLikes both structure and problem-solvingIs comfortable learning new tools independentlyRequired:2+ years of administrative or operations experience1+ year of social media (for a business) or marketing support experienceProficiency with Microsoft 365, especially Word, Excel, PowerPoint, Outlook, and Teams.Nice to have:Associate or bachelor’s degree in business, marketing, communications, or a related fieldExperience with graphic design, Canva, video editing, or content creation.Professional CompetenciesThe ideal candidate should demonstrate the following:Clear Communication: Communicates professionally with clients, team members, vendors, and partners through email, phone, and written documentation.Strong Organization: Keeps calendars, documents, tasks, deadlines, and records accurate and easy to manage.Priority Management: Balances multiple responsibilities, adjusts quickly when priorities change, and follows through on important tasks.Confidentiality: Handles sensitive company, client, employee, and financial information with discretion and sound judgment.Initiative and Follow-Through: Anticipates needs, tracks open items, follows through on tasks, and works independently with minimal direction.Problem-Solving: Identifies issues, recommends solutions, and knows when to take action or escalate.Adaptability: Stays flexible in a fast-paced environment and remains calm when priorities shift or deadlines are tight.Technology Proficiency: Skilled in Microsoft 365, especially Word, Excel, PowerPoint, Outlook, and Teams. Able to create professional documents, manage spreadsheets, and use email/calendar tools effectively. Comfortable learning and using shared files, CRM systems, LMS platforms, social media platforms, and other business tools.Client and Team Support: Represents HCA professionally and contributes to a positive, respectful, and service-focused experience.Values Alignment: Demonstrates honesty, integrity, kindness, strong work ethic, and a commitment to making compliance simple and stress-free.Core Responsibilities Operations & AdminManage calendars, scheduling, and client coordinationMaintain accurate CRM records (Zoho)Communicate clearly and professional with clients (calls, emails, follow-ups)Support internal organization and workflowsSystems & Process ImprovementCreate and document SOPsIdentify inefficiencies and fix themTake ownership of recurring tasks and improve themHelp build scalable systems as we growMarketing ExecutionPost and manage content (Facebook, LinkedIn, Google Business)Engage with comments and messagesSupport campaigns, webinars, and outreachLook for ways to increase visibility and engagementTools & TechnologyYou don’t need to know everything—but you do need to figure things out quickly.Some of the platforms we use:Zoho One (CRM and other apps)Microsoft Office (Outlook, Word, PowerPoint, Excel)CanvaChatGPT / AI toolsSocial platforms (Facebook, LinkedIn, Google Business)What Success Looks LikeYou take ownership of scheduling, communication, and CRM accuracyYou’ve mastered internal processes and improved upon when neededYou handle tasks proactively with minimal oversightMarketing posting and engagement is consistentYou bring ideas that improve how we operateCore ValuesHonesty – We do what’s right, alwaysIntegrity – We follow through and take ownershipWork Ethic – We show up and get it doneFun – We enjoy the work and the peopleLove People – We genuinely care about those we serve and work withCompensationHourly rate $24-26 (based on experience)Insurance reimbursement based on number of hours workedGrowth and advancement opportunitiesTo be considered for an interview, please complete our pre-qualifying questionnaire using the link below.This step helps us learn more about your experience, availability, and fit for the role.Please note: LinkedIn applications alone will not be reviewed for interview consideration unless this questionnaire has been completed.Apply here: https://zfrmz.com/zumRLVhtieXpsaubL4M3Once submitted, we will review your information and follow up with next steps if your qualifications align with the position.