Administrative Assistant

Job Title: Administrative AssistantLocation (city, state): Herndon, VA (Fully on-site)Industry: Manufacturing / Corporate ServicesType: Contract-to-hirePay: $23 - $26 / hour (depending on experience)Conversion Salary: $50,000 - $55,000Work Schedule: Monday-Friday 8:30am-5pmAbout Our Client:Our client is a well-established organization within the manufacturing and production space. Our client is known for delivering high-quality products and maintaining strong operational standards across multiple locations. They are seeking a polished and detail-oriented Administrative Assistant to support daily office operations and serve as a key point of contact within the corporate office.Job Description:The Administrative Assistant will play a vital role in maintaining front office operations while providing administrative support across departments. This individual will be the first point of contact for visitors and communications, requiring a high level of professionalism, organization, and discretion. The role supports leadership and internal teams by ensuring efficient office workflows and a positive, welcoming environment.Key Responsibilities:Act as the primary contact for incoming calls, emails, and office visitors, ensuring a professional and courteous experienceCoordinate meeting logistics, including scheduling, room setup, and preparation of materialsMaintain organized filing systems for both electronic and hard copy recordsAccurately enter and update data within internal systems and spreadsheetsAssist with preparing reports, presentations, and other business documentsManage office supply inventory, kitchen stock, and vendor coordination as neededSupport invoice processing, expense tracking, and basic budget monitoringAssist with internal projects, including coordination of timelines and communication with stakeholdersContribute to employee engagement efforts and office culture initiativesProvide customer service support by addressing inquiries and resolving issues in a timely mannerHandle confidential information with discretion and professionalismPartner with leadership to improve administrative processes and office efficiencyConduct research and compile findings to support business needsTroubleshoot minor office equipment or software issues and coordinate with IT when neededEnsure office equipment is operational and schedule maintenance as requiredAssist with coordination of events and distribution of materials for internal initiativesMaintain a clean, safe, and organized office environmentQualifications:Minimum of 2 years of administrative and customer service experience in a professional office settingStrong communication skills with a polished and professional demeanorExperience managing multi-line phone systems and front desk responsibilitiesProficiency in Microsoft Office Suite (Word, Excel, Outlook) with at least basic to intermediate Excel skillsAbility to multitask and prioritize in a fast-paced environmentDemonstrated ability to handle sensitive information with confidentialityStrong organizational skills and attention to detailAssociate's or Bachelor's degree preferredPerks:Work in a collaborative, professional setting.Benefit Information: Vision, Dental, Medical, 401(k)Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.