Assistant Registrar

SummaryThe Assistant Registrar is responsible for the oversight of student records compliance, processing, and data integrity for the region. The position is responsible for the integrity of the student information system. Responsibility for compliance of state and federal laws and regulations. This position is a direct report to the National Registrar.Essential FunctionsEnsures campus student records processing is following institutional, state, and federal standardsPerforms audits of student records functions to ensure campus accountability, compliance, and accuracy for the regionManages the campus master schedule creation for the regionAssists in the management of the student information systemEnsures student records processes are meeting or exceeding established compliance standardsCreates job aids and conducts training sessions with staff and monitors their performance and activities.Maintain the internal database by completing periodic data clean up and resolve issues relating to the database information accuracy.Process transcript procurement.Complete and upload change of status forms for withdrawals, leave of absence (LOA) request, and provisional withdrawal (PW) requests.Process data change information requests such as name or address changes.Process FERPA requests.Verify the validity of Proof of Graduation (POGs, both unofficial and official) and process once verification is complete,Process student IDs.Create tracks in track registration.Perform track registration for each new student start.Input transfer of credits in student information system based on the transfer of credit evaluation form provided from academics.Perform grade changes when needed.Finalize grades and close terms.Calculate SAP at the end of each term for those at evaluation points.Process any SAP appeal approvals and change status to probation.Process any attendance status changes as provided by academics.Perform any schedule adjustments needed due to LOA returns, failures, and provisional withdrawals.Process any grad date changes that occur.Perform audits on graduate files and ensure all requirements have been met and complete the file. (upload any additional docs such as transcripts and degrees in the digital document center)Attend departmental and campus wide meetings.QualificationsEducation and Work ExperienceHigh School Diploma, or GED requiredBachelor's degree preferred3 years of Registrar experience required, or 3 years of work in higher education as applicable for job duties and responsibilitiesExperience working with student information systems.Thorough knowledge of institutional, state, and federal standardsCertificates, License, RegistrationsNoneSupervisory ResponsibilitiesNonePhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This is a largely sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. This job operates in a clerical office setting, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to sit; use hands or fingers; and talk or hear.AAP/EEO StatementSpartan College Provides Equal Employment Opportunity To All Individuals Regardless Of Their Race, Color, Creed, Religion, Gender, Age, Sexual Orientation, National Origin, Disability, Veteran Status, Or Any Other Characteristic Protected By State, Federal, Or Local Law. Further, The Company Takes Affirmative Action To Ensure That Applicants Are Employed And Employees Are Treated During Employment Without Regard To Any Of These Characteristics. Discrimination Of Any Type Will Not Be Tolerated. In Keeping With The Above Conviction, Spartan College Is Committed To Assuring ThatAll recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law;Employment decisions are based on the principles of equal opportunity and affirmative action; and all personnel actions such as compensation, benefits, transfers, training, and participation in social and recreational programs are administered without regard to race, creed, color, sex, age, national origin, disability, veteran status, or any other characteristic protected by law.Benefits401(k) and Employer MatchMedical insuranceHSA/FSADental insuranceVision insuranceLife insurancePaid time offEmployee Assistance ProgramTuition Reimbursement/Employee Scholarship