Budget Analyst 2 (Local Government) - Allegheny County

THE POSITION Are you interested in joining a team of hard working individuals at the Department of Human Services, Bureau of Financial Management? We are searching for self starters who want to make a difference in the area of finance. As a Budget Analyst 2, you will have the chance to support key financial operations that help programs thrive throughout Allegheny County. Let your skills support programs that strengthen our communities and help move essential services forward! DESCRIPTION OF WORK In this role, you will support the financial planning and reporting work of the Department of Human Services. Work involves ensuring budgets, reports, and funding analyses are completed correctly and on time. As a Budget Analyst 2, you will perform the following duties: Budget Preparation: Prepare job setup forms, budget blocks, and funding entries with accuracy Report Development: Compile data from financial systems to create year end and budget reports Financial Review: Analyze funding levels and compare them to contract obligations to support decision making Grant Management: Develop projections for assigned grants and assist in preparing annual grant budgets Contract Oversight: Review contract adjustments to ensure correctness and proper processing Collaboration: Work with program offices to provide fiscal information and guidance Work Schedule and Additional Information Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time (hybrid), up to 2 days per week after 6-months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements One year of experience as a Budget Analyst I; or two years of experience in technical budget administration work, and a bachelor's degree; or any equivalent combination of experience and training. Other Requirements You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered. You must be able to perform essential job functions. How to Apply Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email. Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package. 01 Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Budget Analyst 1 for one or more years full-time? Yes No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How many years of full-time experience in professional technical budget administration work do you possess? 2 years or more 1 but less than 2 years Less than 1 year None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 How much graduate coursework have you completed in accounting, finance, business administration, or closely related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visit https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3 and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. 30 credits or more Less than 30 credits None 06 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. Yes 07 WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience monitoring, reconciling, and correcting funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts B. I have experience monitoring, reconciling, and correcting funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts. C. I have successfully completed college-level coursework related to accounting or forensic accounting D. I have NO experience or coursework related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. The name(s) of the employer(s) where you gained this experience. Your experience monitoring, reconciling, and correcting funds. Your experience evaluating and validating the posting of accounting entries to general ledger accounts. Your level of responsibility. 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 10 WORK BEHAVIOR 2 - DATA SOFTWARE UTILIZATION Utilizes data analysis software, such as Microsoft Excel, to enter data and prepare worksheets as it relates to quarterly and year-end reports and department projections. Analyzes data/financial statements to ensure transactions are properly recorded and inconsistencies and missing information are detected. Independently computes figures to confirm data provided by external entities. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience utilizing data analysis software to enter data and prepare worksheets. I was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information. B. I have experience utilizing data analysis software to enter data and prepare worksheets. Someone else was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information. C. I have successfully completed college-level coursework related to data analysis or spreadsheet applications. D. I have NO experience or coursework related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. The name(s) of the employer(s) where you gained this experience. Your experience utilizing data analysis software to enter data and prepare worksheets. Your experience analyzing data/financial statements in order to properly record transactions and/or detect inconsistencies and missing information. Your level of responsibility. 12 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 13 WORK BEHAVIOR 3 - WRITTEN COMMUNICATION Prepares reports that include data such as status of funds, appropriations, budgets, and expenditures. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares correspondence to communicate issues with various customers and business partners. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures. B. I have experience writing reports of any nature. C. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports. D. I have NO experience or coursework related to this work behavior. 14 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. The name(s) of the employer(s) where you gained this experience. Your experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures. Your experience writing reports of any natures. Your level of responsibility. 15 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours 16 WORK BEHAVIOR 4 - BUDGETING Reviews or amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution. Levels of Performance Select the Level of Performance that best describes your claim. A. I have experience reviewing or amending budgets. I was responsible for monitoring budgets for errors and making recommendations for potential resolution. B. I have experience reviewing or amending budgets. I monitored budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution. C. I have successfully completed college-level coursework related to budgeting or business statistics D. I have NO experience or coursework related to this work behavior. 17 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. The name(s) of the employer(s) where you gained this experience. Your experience monitoring budgets and reporting errors. Your experience making recommendations for potential resolution. Your level of responsibility. 18 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. College/University Course Title Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov