Construction & Development Operations Assistant

The Construction & Development Operations Assistant provides mission-critical support to the Development and Construction Teams at Iskalo Development Corp. This multifaceted role requires a blend of professional front-office hospitality, high-level executive assistance to the VP of Development, and technical project administration. The successful candidate serves as the central hub for communication between project managers, subcontractors, municipal agencies, and corporate leadership. What You’ll Do Project Coordination & Compliance Prepare contracts, purchase orders, and support the bidding process Track RFIs and submittals to keep projects on schedule Monitor subcontractor compliance (insurance, W9s, tax documentation) Generate weekly construction reports using Sage 300 Development & Executive Support Coordinate and submit development applications and municipal filings Act as a liaison with municipal offices to track approvals Provide direct support to the VP of Development (calendar, correspondence, coordination) Communication & Operations Serve as a key point of contact for subcontractors and vendors Coordinate meetings and distribute accurate meeting notes Support safety initiatives and manage PPE inventory Assist with invoice verification and payroll-related tracking Front Office & Hospitality Be the first point of contact for visitors and incoming calls Maintain a professional, welcoming office environment Manage supplies, filing systems, and general office operations What We’re Looking For Associate’s degree in Construction, Business, or Accounting (Bachelor’s preferred) 3–5 years of experience in construction, real estate development, or similar environment Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate across teams Technical Skills: Microsoft Office (required) Procore, Sage 300 CRE, or Yardi (preferred) What Sets You Apart You’re proactive and anticipate problems before they happen You’re comfortable balancing administrative work with technical project tasks You bring a polished, professional presence to both internal and external interactions Work Environment Based in a modern corporate office with occasional visits to job sites and municipal offices Local travel required (valid driver’s license and personal vehicle needed) Why Join Iskalo? Be part of a growing real estate development and construction organization Work closely with leadership and gain exposure to high-impact projects Play a visible, integral role in project success from start to finish Iskalo Development Corp. is an Equal Opportunity Employer. This job description is intended to describe the general nature and level of work; it is not an exhaustive list of all responsibilities or activities. Pay: $25.00 - $28.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Work Location: In person