Administrative Assistant

Administrative AssistantSeeking a qualified applicant to provide daily administrative support to our structural fabrication manufacturing center. The selected applicant will provide direct support to the D782 Site Manager of the Austal Focus Factory location. The administrative assistant will provide administrative support to the onsite operations team at the vendor site.Responsibilities include but are not limited to the following:Maintaining and updating department key metricsMaintaining records on specific qualifications and requirements of the personnel within the departmentDevelop, maintain and update various reports as neededWork with program office to process visit requests and badge requestsGenerate department memosEstablish meeting minutesDevelop business presentationsEstablish weekly agendas for supervisors to ensure they understand their individual performanceMonitor and maintain overhead account expendituresPerform overhead purchases of office equipment (Printers, ATAs, etc) and supplies (Staples, Fed Ex, etc.) with the managers approvalAssist with generating and submitting Concur travel itineraries and expense reportsOther duties as required and assigned by the ManagerMay require travel to other Focus Factory sites, Groton, CT or QP, RI as neededAssist with submitting Extended Work AssignmentsThis position is located on-site at the Austal Focus Factory facility in Austal, AL.Skills:Good organizational, presentation and communication skillsApplicant must be willing to work in a collaborative and team environmentPossess strong communication and interpersonal skillsStrong attention to detail and problem resolution skillsStrong typing/data entry skills needed and satisfactory demonstration of keyboarding abilityQualifications:Required: 2+ years of Administrative Assistant experience in an office settingHigh School Diploma or EquivalentProficient in computer applications such as MS Office suite to include MS Outlook, Access, Excel, Project, Visio, TEAMS, and moreMust be available to work extended hours and weekend as business needs dictateMust be available to travel to other Focus Factories and other business locations as business needs arisePreferred: College degree5+ years of Administrative Assistant experience in an office settingProficient with use of the EB Business Systems, including Power BI