Assistant Project Manager

Description: Commercial Electrical Retrofit – National Projects Position Summary Reliable Electric and Lighting is seeking a highly organized and detail-oriented Assistant Project Manager (APM) to support national commercial electrical retrofit projects. This position plays a critical role in coordinating project documentation, communication, scheduling, and compliance across multiple states and job sites. The ideal candidate will possess exceptional computer and communication skills, demonstrate strong project management capabilities, and thrive in a fast-paced, high-volume environment. Electrical experience is strongly preferred. This is a high-responsibility position requiring organization, urgency, accountability, and the ability to manage multiple projects simultaneously. Requirements: Key Responsibilities Project Coordination & Administration Assist Project Managers in overseeing national commercial retrofit projects from initiation to completion Track project scope, schedules, milestones, and deliverables Maintain accurate project documentation, reports, and job files Prepare submittals, RFIs, change orders, closeout documents, and project logs Monitor permit and licensing requirements across multiple states Coordinate equipment and material procurement and tracking Communication & Collaboration Serve as a communication liaison between: Project Managers Field Superintendents Traveling Electrical Crews Vendors and Suppliers Customers and National Account Representatives Participate in project meetings and document action items Provide timely updates on project progress and potential risks Escalate issues that may impact budget, timeline, or quality Scheduling & Logistics Assist in coordinating national travel schedules for field crews Track manpower allocations and labor reporting Support scheduling of inspections and job site access Monitor project timelines and proactively identify delays Financial & Reporting Support Assist with budgeting and cost tracking Support invoice preparation and submission Track purchase orders and vendor invoices Maintain organized job cost documentation Compliance & Quality Assurance Ensure project documentation aligns with customer requirements Support safety compliance documentation Assist in maintaining quality control standards Track insurance certificates, lien waivers, and required compliance documents ________________________________________ Required Qualifications 2+ years of project coordination or project management experience Exceptional computer skills (Microsoft Office Suite required; Excel proficiency essential) Strong written and verbal communication skills Proven ability to manage a high volume of tasks simultaneously Highly organized with strong attention to detail Ability to prioritize and meet tight deadlines Professional communication skills when working with field staff and clients ________________________________________ Preferred Qualifications Experience in commercial electrical or construction industry Knowledge of electrical systems and retrofit project workflows Experience with national, multi-site project coordination Familiarity with permitting, licensing, and compliance across multiple states Experience with project management software systems ________________________________________ Key Competencies Advanced organizational skills Strong multitasking capability Sense of urgency and accountability Problem-solving mindset Ability to work independently with minimal supervision Adaptability in a fast-paced, deadline-driven environment ________________________________________ Work Environment Office-based position supporting nationwide projects High-volume workload with multiple active projects at various stages Frequent communication with traveling field teams May require occasional extended hours based on project demands ________________________________________ What Success Looks Like in This Role Projects remain organized, documented, and compliant Field crews are supported with accurate scheduling and information Customers receive timely communication and updates Financial documentation is accurate and on time Project Managers can focus on strategic execution because operational coordination is handled efficiently ________________________________________ If you'd like, I can also: Add a salary range and benefits section Convert this to MS Word on Reliable Electric and Lighting letterhead Create a performance evaluation template tied to this role Develop an interview scoring matrix Create a career progression path (APM ? Project Manager ? Senior PM) Just let me know what you’d like next. can you add that either a Professional project management certification or a Six Sigma certification is helpful Absolutely — here is the updated Qualifications section with the certification language professionally integrated. You can replace the existing Qualifications section with the version below: ________________________________________ Required Qualifications 2+ years of project coordination or project management experience Exceptional computer skills (Microsoft Office Suite required; advanced Excel proficiency essential) Strong written and verbal communication skills Proven ability to manage a high volume of tasks simultaneously Highly organized with strong attention to detail Ability to prioritize and meet tight deadlines Professional communication skills when working with field staff, vendors, and clients ________________________________________ Preferred Qualifications Experience in commercial electrical or construction industry Knowledge of electrical systems and retrofit project workflows Experience with national, multi-site project coordination Familiarity with permitting, licensing, and compliance across multiple states Experience with project management software systems Professional Project Management certification (such as PMP) is highly desirable Six Sigma certification (Green Belt or higher) is considered a strong asset