Office Assistant

POSITION: Office AssistantHOURS: 16 hours per week (or more on a seasonal basis), Typical Hours: 10 a.m. – 2:00 p.m. Monday through Thursday. Flexibility of hours needed to cover office when necessary.REPORTS TO: County DirectorWORKING RELATIONSHIPS: County Director, Office Manager, County Educational Outreach employees, Program Specialists, and Regional Director.DUTIES AND RESPONSIBILITIES Including But Not Limited To Assist with main front office responsibilities, including answering the phone, greeting walk-in clients, mailings, and other clerical duties as needed. Provide administrative support for various programs. Manage and conduct all background checks for staff and volunteers. Work with the County Director in gathering and preparing materials for monthly Extension Council Meetings. Manage the Extension Office’s “My Data” system for all Extension programs and events. Compiling and sending out news releases. Provide administrative support for the annual 4-H fair, especially throughout fair week; providing additional 4-H administrative support as needed. Provide 4-H fair support throughout fair season. Effectively collaborates with co-workers to work on a variety of projects. Other duties as assigned.COMPETENCIESTo perform the job successfully, an individual should demonstrate the following competencies: Advanced database management, data entry, and spreadsheet use. Excellent customer service skills. Ability to work with other team members on a variety of programs and tasks. Ability to assist with general office duties including copying, mailing, filing, and computer work. Problem solving skills, organizational skills, and ability to work on multiple tasks. Demonstration of passion and optimism, to assist in inspiring respect and trust, both within the office and with customers of Dubuque County ISU Extension. Maintaining exceptional communication with office team, volunteers, visitors to the office, and youth in a positive and supportive manner. Being flexible and adaptable.Qualifications High School graduate; 2-year associate degree or higher preferred. Any combination of clerical office experience equivalent to two years of full-time employment. Recordkeeping experience preferred. Demonstrated computer skills, including Microsoft Office. Must be approved through ISU Extension criminal background check.Email application, resume, cover letter and 3 professional references to County Director, Sandi Helgerson, by May 13th, 2026 for guaranteed consideration.Position open until filled. EEO.