Fleet Shop Manager

Primary PurposeAssist and support the Assistant Director of Fleet Services in managing and overseeing the district's fleet maintenance department. Manage and lead a team of transportation mechanics and parts specialists at your assigned facility in the service, maintenance, repair, and support of transportation equipment to allow the fleet to operate at optimum performance.QualificationsEducation/Certification/LicensureHigh School Diploma or GED requiredValid commercial Texas Driver's license (Class B) or ability to obtain within six months of hire.Must pass a criminal background check, drug screening, and physical health requirements.Special Knowledge/SkillsExcellent interpersonal skillsWell-developed written and verbal skillsComputer literacy, preferably in word processing and spreadsheetsKnowledge of legal issues of interviewing, hiring, performance evaluation, discipline, and termination preferredStrong organizational skillsSkill in reading and interpreting technical information.Skill in writing specifications and interpreting bidsMust be able to determine cost estimates on shop repair of buses.Must be able to maintain funding accountability.ExperienceFive (5) years of experience as a shop foreman, parts manager, or similar production/supply chain position.Experience in planning and scheduling maintenance and repair operations. (preferred)Experience supervising 10 or more team members. (preferred)Experience with Fleet Management Software. (preferred)Major Responsibilities and DutiesPlan and schedule all repairs, inspections, and preventive maintenance to ensure the fleet follows departmental standards.Monitor the schedule of out-of-service vehicles to ensure the department is provided with sufficient vehicles to maintain district customer service standards.Ensure work orders are complete and accurate via auditing fleet management software and other tracking tools daily.Coordinate staff schedules with the Assistant Director of Fleet Services and any overtime hours required inManage On-Call schedule and staffing to ensure after-hours emergencies are handled promptly andSecure the safety of all employees by enforcing proper safety and housekeeping practices, posting applicable warning signs, and reviewing the safety handbook as appropriate.Evaluate the performance of all Mechanics, Technicians, and Specialists regularly according to district policy and review findings with the Assistant Director of Fleet Services and the individual employee.Administer appropriate employee progressive discipline as necessary following district documentationEnsure that regularly scheduled safety meetings for shop personnel are conducted andEnsure that formal in-house and outside training is regularly provided and documented for all transportation fleet personnel, including appropriate TASBT certifications, hazardous materials handling and procedures, and a proper understanding of safety data sheets.Provide daily, weekly, and monthly reports showing productivity, PM compliance, and additional KPIs to the Assistant Director of Fleet services to evaluate Fleet repairs.Document and maintain all personnel and vehicular records as required by State and Federal laws and regulations. Review and verify the accuracy of required Submit required reports and paperwork in a timely fashion.Review shop performance with the Assistant Director of Fleet Services and assist in setting goals and tracking employee performance.Ensure that all state regulations regarding equipment and equipment maintenance are Ensure all department activity and performance follow the law and vehicle manufacturer's specifications.Manage all shop equipment to verify that equipment, bulk storage, and tools are working correctly and comply with annual inspections and required state/federal reports.Work coordinated schedule with other administrators to ensure coverage during operatingDevelops, communicates, enforces, and monitors effective Parts Department processes to ensure stakeholder satisfaction.Oversee the locating and purchasing of all parts needed for district vehicles forSupport fuel and oil systems management to include controlling individual and vehicle fuelEnsure the parts database is current andReview the general ledger report and PO spreadsheet weekly to ensure invoices are processed timely andWork closely with the Assistant Director of Fleet Services and Director of Transportation in the budgetingReview all invoices for accuracy and receipt of items to ensure prompt payment of allControl, Monitor, and Oversee inventory of all parts and supplies, administering appropriate security policies and procedures that are followed, including quarterly cycleReview and verify the accuracy of required Document and maintain all differences in stock and submit required reports promptly (e.g., inventories, repair orders, fixed assets, etc.)Manage and adjust inventory minimums/maximums, and reorder as necessary to maintain proper inventory levels and avoid stockouts.Manage and control all parts warranty, core returns, and return claims within the required timeEnsure budgeted funds are not exceeded for fleet-relatedSupervise compliance with district policies and/or processes by action and Discuss any breach of policy and procedure noted with the Assistant Director of Fleet Services.Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, andActively engage in actions that contribute to Clear Creek ISD's overall mission and strategicStay up-to-date professionally by selecting quality professional learning opportunities for personalResearch district policy, precedent, and current practices beforeParticipate as an effective team member contributing to district, department, and contentDemonstrates proficient levels of technology applications.Participates fully in drills and safetyUtilize time wisely for effective management of jobMaintain punctuality in daily work times, appointments, andMeet task completion deadlines established by theMaintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.Maintain a positive and professional tone in all communication (i.e., email, written, and verbal).Perform other duties and accept additional responsibilities as Working ConditionsMental DemandsEffective communication and the ability to maintain emotional and professional control in all circumstances.Physical Demands/Environmental FactorsModerate walking, standing, climbing, stooping, bending, reaching; heavy lifting and carrying; working indoors and outdoors; exposure to extreme temperatures and vehicle fumes; working around moving objects and machinery with moving parts; work various changing shifts or extended hours based on district needs; work 24-hour on-call duty as needed.