PROJECT COORDINATOR

An employee owned (ESOP) mechanical design/build firm is seeking a Project Coordinator to join our Monterey team! The ideal candidate will be responsible for cross-functional administrative, operational, and project support to field operations, project management, training, IT coordination, and corporate initiatives. This role serves as a key liaison between offices, field teams, and departments to ensure efficient workflows, accurate documentation, and successful execution of company programs and events. Essential Duties and Responsibilities: Provide comprehensive administrative and operational support to Project Managers, Project Engineers, and Operations teams across multiple projects. Coordinate meetings, schedules, and interdepartmental communication to ensure efficient project workflows. Create, maintain, and organize project files, logs, and documentation in accordance with company and project requirements. Plot drawings and produce printed specifications, plans, and submittal packages. Maintain submittals and submittal logs; ensure documentation is accurate, complete, and current. Track and file RFIs, drawing updates (ASIs, ACDs, Bulletins), change orders, foreman reports, jobsite photos, and inspection reports. Upload submittals, drawings, and related documents to FTP sites or GC-required platforms. Manage document distribution and send file-share notifications as needed. Process subcontracts and verify subcontractor insurance and compliance requirements. Manage Equipment Purchase Agreements (EPAs) and related change orders. Compile, organize, and maintain Installation, Operation, and Maintenance (IOM/O&M) manuals. Track observations, punch list items across multiple job sites, and maintain accurate logs. Coordinate background checks and project-specific badging requirements. Ensure daily reports are completed, filed, and saved in appropriate project folders. Support Accounting with subcontract information, EPA inquiries, billing documentation, and OCIP/CCIP-related questions. Order office supplies and assist with general office organization and upkeep. Provide general administrative support to Project Management and Operations teams as required. Job Specifications: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers Excellent computer proficiency in Microsoft Office (Word, Excel, Outlook) and Bluebeam Must be able to work under pressure and meet deadlines while maintaining a positive attitude and able to communicate with clients, senior engineers, detailers, along with union personnel Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices High school diploma or GED required, and accounting or finance experience preferred Physical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards. Organize own work, manage multiple projects/programs and meet critical deadlines. Job Type: Full-time Pay: $62,000.00 - $85,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Work Location: In person