Executive Management Assistant

ON-SITE JOB Ensure the daily administrative operations within the Office of the CIO to ensure efficient workflow and task execution. o Provide direct administrative support to the CIO, including drafting correspondence, preparing reports, presentations, and compiling agendas and meeting minutes. o Coordinate and prepare essential documentation and materials for Commission and leadership meetings, investigations, and special projects; may attend meetings to support the CIO as needed. Prepare HR-related materials, such as job descriptions, reclassification documents, hiring packets, onboarding/offboarding forms, and maintain current staffing rosters. o Gather data, compile detailed reports, and provide insights on budgetary, personnel, and operational systems. o Conduct in-depth research on complex topics and maintain well-organized reference files to support IT leadership decision-making. o Maintain and update high-level and detailed IT Department organizational charts. o Manage and maintain the IT Department's intranet site; provide support and recommendations for content updates across divisional sites. o Analyze management and administrative processes to streamline workflow, improve reporting efficiency, and reduce costs. o Assess and enhance administrative practices, including records management, forms control, office layout, and performance standards. o Compile and prepare operational reports such as attendance records, personnel changes, budget usage, and performance metrics. o Develop and present reports with actionable recommendations to resolve administrative or procedural challenges. o Receive and address public inquiries or complaints, coordinating with appropriate officials and ensuring timely follow-up and resolution. o Interpret and communicate internal operating policies and procedures. o Represent the CIO or senior officials in meetings when needed. o Review internal communications and reports to provide summaries and recommendations. o Coordinate training initiatives and maintain tracking systems for IT Department staff development. o Maintain up-to-date internal contact lists and organizational communication resources. o Manage travel plans for staff, including booking travel and lodging arrangements. o Manage and update the out-of-office calendar for the CIO’s direct reports. Job Type: Full-time Pay: $20.53 - $30.00 per hour Schedule: 8 hour shift Work Location: In person