Training and Outreach Specialist

IntroductionThe newly established Office of Grants Management (OGM) within the Department of Health Services (DHS) is hiring a Training and Outreach Specialist. In collaboration with subject matter experts throughout DHS, OGM provides the agency with centralized grantmaking functions to focus on customer service, compliance with federal requirements, and the overall consistency and quality of the grants process.This position can work remotely up to 5 days per week but is required to report to the Madison office at 201 E. Washington Ave. occasionally to complete certain tasks such as quarterly in-person OGM staff meetings and onboarding. The position can be headquartered at one of our central or regional offices.As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months. Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service. Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package! Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings. Well Wisconsin Wellness Program A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being. Public Service Loan Forgiveness Program employer. Position SummaryAs the Training and Outreach Specialist, you will be responsible for developing, implementing, delivering, and evaluating efficient and effective technical trainings for DHS staff, public, and private sector organizations. This role contributes to OGM’s mission of building grantee capacity, promoting compliance with federal and state grant requirements, and advancing modernization in grants management. Responsibilities include developing surveys to analyze training needs, developing curriculum, communication, outreach, and training materials to support statewide grants administration. You’ll also need to ensure training materials align with agency policies and organizational goals.The work requires strong instructional design, communication, and facilitation skills for technical training, as well as knowledge of learning management systems, grants administration principles, and plain language standards. A key early deliverable will be to develop supplemental learning materials to support DHS’ transition to a new grants management system.Salary InformationThe starting pay is between $36.00 and $39.50 per hour (approximately between $74,800 and $82,100 per year) depending on qualifications, plus excellent benefits. A 12-month probationary period is required.Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Staff Development Program Specialist - Senior and is in pay schedule and range 81/03.Job DetailsAll applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled. For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice. Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee’s headquarter location is not provided. DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer. QualificationsMinimally qualified applicants will have all the following:Experience developing and delivering a training program or course for working professionals. Experience facilitating or coordinating projects or teams to work toward a shared goal (e.g., managing timelines, facilitating meetings, tracking results, etc.). Experience administering training programs or sessions using learning and meeting technology, including both learning management systems and virtual meeting platforms. Experience developing trainings using instructional design principles. Well-qualified applicants will also have one or more of the following:Experience developing training materials or delivering training on technical, policy, or procedural topics, such as grant administration requirements or using a new system or database. Experience developing a training program from start to finish, including needs assessment, curriculum design, delivery, and assessment. Experience collaborating with subject matter experts to create training content. Experience planning and delivering outreach or engagement activities (e.g., listening sessions, webinars, workshops, conferences, etc.). Your letter of qualifications and resume are each limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.How To ApplyApplying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.Helpful InformationOnce your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline. You may want to save a copy of the job posting for reference after the deadline. The materials submitted will be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related to this position. Current or former permanent, classified, state employees must complete the online application process to be considered. If viewing through an external site, please apply directly at Wisc.Jobs. For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Shannon in Human Resources at Shannon.kavorik@dhs.wi.gov. DHS is an Equal Opportunity and Affirmative Action employer.Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.Deadline to ApplyThe deadline to apply is May 25th at 11:59 pm.Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.