Administrative Associate III

Administrative Associate IIIWorks under general supervision and provides complex administrative support work for the College of Juvenile Justice. Responsibilities include maintaining the dean's schedule, arranging the dean's travel, maintaining a college calendar of tasks, events, and meetings, offering excellent customer service, problem-solving, and creativity, representing the dean as required, serving as the college's leave administrator, serving as a backup to the college's budget specialist for some duties, entering accounts payable/receivables to pay vendors in FAMIS, conducting college equipment inventories, managing departmental inventory/keys/supplies, college vehicle reporting, maintenance schedule, and utilization, doing purchases and required related reconciliations for the dean's office, drafting college contracts and agreements on behalf of the dean and monitoring these executions and expiration dates for timely extensions as necessary, organizing and hosting college events, retreats, and meetings on behalf of the college and dean's office, preparing agendas and producing meeting minutes, assisting dean with alumni relations, tracking, and reporting, supervising college student ambassadors, custodian of required college documents and records (e.g. hiring), oversight of faculty and staff timely completion of required training, assistant building manager responsible for incident reports, following up on the progress of repairs, and maintaining the schedule of building space use requests. Lead administrative assistant amongst the college's administrative assistants responsible for their ongoing training and support; build relations with key staff and personnel across campus (e.g. Budget/Payroll, Human Resources, Academic Affairs, other administrative assistants) toward the timely completion of tasks and performance of job duties. Performs other duties as assigned. Required Education & Experience: High school diploma or equivalent. Three years of related experience. Required Knowledge, Skills & Abilities: Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Job Posting Close Date: 04/08/2026 Required Attachments: Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master's degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a "University of the First Class" begins here! Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.