Sr. Administrative Assistant

Senior Administrative Assistant MGB Cancer Institute at MGHJoin the MGB Cancer Institute at Massachusetts General Hospital as a Senior Administrative Assistant, where you'll play a key role supporting our incredible physicians and clinical leaders advancing world-class cancer care. This role offers meaningful work in a collaborative, mission-driven environment, along with a hybrid schedule that supports flexibility and work-life balance.This position is responsible for providing high-level administrative support to the physician and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative duties.Essential Functions:Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.Prepare, review, and edit reports, presentations, and other documents.Handle incoming and outgoing correspondence, including emails, letters, and phone calls.Organize and maintain office files, both electronic and physical.Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.Arrange logistics for internal and external meetings, including room bookings and catering.Serve as the primary point of contact between physicians and internal/external stakeholders.Draft and distribute memos, announcements, and other communications as directed.Oversee office supplies inventory, ordering, and distribution.Ensure office equipment is properly maintained and serviced.Coordinate with IT for technical support and equipment needs.Assist in the planning and execution of special projects and events.Monitor project timelines and ensure deadlines are met.Qualifications:Education: High School Diploma or Equivalent required. College Degree preferred.Experience: 5-7 years experience in an administrative role, preferably in a healthcare setting required. Experience supporting senior-level staff 1-2 years preferred.Knowledge, Skills and Abilities:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent verbal and written communication skills.Strong organizational and multitasking abilities.Ability to work independently with minimal supervision.Strong attention to detail and problem-solving skills.Familiarity with hospital administration processes and healthcare regulations.Professional demeanor and ability to interact effectively with all levels of staff.Remote Type: HybridWork Location: 55 Fruit StreetScheduled Weekly Hours: 40Employee Type: RegularWork Shift: Day (United States of America)Pay Range: $20.84 - $29.79/HourlyGrade: 4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.