Executive Assistant/Office Manager

A respected investment firm in Chicago is seeking an Executive Assistant/ Office Manager, offering an excellent opportunity to join a high-performing and well-regarded organization. This role offers a salary range of $90,000$120,000 and is well-suited for a detail-oriented professional. This is a high-impact position supporting the Managing Director, where youll play a key role in keeping day-to-day priorities moving smoothly while helping maintain a polished, highly organized office environment. The ideal candidate thrives in a fast-paced, professional setting that demands discretion, precision, and strong judgment. This role offers a strong emphasis on work-life balance while still providing the opportunity to contribute meaningfully within a boutique investment firm environment. A comprehensive benefits package is offered including, but not limited to, medical and dental insurance as well as generous PTO. Responsibilities of the Executive Assistant/ Office Manager:Serve as the primary administrative partner to the Managing Director, overseeing calendars, meetings, and daily scheduling with accuracy and foresight Manage complex domestic and international travel arrangements, ensuring seamless execution from planning through completion Take ownership of planning and coordinating internal meetings, team events, and firmwide gatherings Help drive a professional and well-run office environment by overseeing day-to-day operations and workflow Manage vendor relationships, office supplies, and routine maintenance of office equipment Prepare and process expense reports while assisting with light accounting and administrative tasks as needed Support investment professionals with selective research and occasional project-based assignments Provide limited reception coverage, including welcoming guests and managing incoming calls and communications Qualifications of the Executive Assistant/ Office Manager:Exceptional professionalism with a high degree of discretion and sound judgment when handling confidential matters Strong written and verbal communication skills with a polished, professional presence Highly organized with the ability to manage multiple priorities in a fast-moving environment Proactive, resourceful, and willing to take ownership with a no task too small mindset Comfortable operating independently within a lean, boutique office structure Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint) Bachelors degree preferred 35+ years of experience in executive support, office administration, or a related professional role P-1