Construction Project Coordinator

Project Coordinator A Project Coordinator is an administrative professional who assists project managers and supervisors with organizing and controlling project activities by providing updates on risks, opportunities and current state of the project. Project Coordinators provide support with the goal of the project finishing on time and within budget. Project Coordinators’ roles are crucial to ensuring projects run smoothly by controlling office workflow, ensuring timely payment to vendors, evaluating the course of the project and reporting its status to the management and stakeholders. Project Coordinator duties and responsibilities The Project Coordinator will work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects. Duties include: Participate in project kick off meetings by collecting key data requirements and providing post meeting summaries for key team members Evaluate potential problems and technical hitches and develop solutions Plan and manage team goals, ability to multi-task and keep priorities in line Assist with current projects and the coordination of all team members to keep office workflow on track Continued support for completed projects including any claims or disputes & full payment Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored, including but not limited to Job Contract, all T&M billings when applicable, and all change orders Enter all project specific AP invoices into accounting system for review and timely payment to vendors Coordinate approval of all invoices to be entered into job cost and released for payment Execute subcontracts to vendors Follow through on payment terms and communicate with clients to identify and define project requirements, scope, and objectives Adhere to budget by monitoring expenses and implementing cost-saving measures Provide flexibility, willingness, and ability to readily respond to changing circumstances and expectations Knowledge & Skills Basic understanding of the project lifecycle Basic understanding of accounting principles Highly organized, multi-tasker Excellent time management skills Excellent written and verbal communication skills Strong attention to detail required Problem Solving Skills Process oriented Flexible and able to adapt to change Detail-oriented with a strong sense of personal responsibility and ownership of work Proficient in MS Office suite, data management, and reporting Ability to develop trust relationships with external vendors Experience & Education 1-3 years of experience in construction industry – site preparation preferred. Experience using Vista by Viewpoint or other construction related accounting software a plus Experience using HCSS Software – Heavy Job and/or Heavy Bid a plus Work hours for this position are Monday - Friday 7:30 am - 4:00 pm. Kolb Grading, LLC is an Equal Opportunity Employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws. Kolb Grading, LLC. is a drug and alcohol-free workplace. Prior to employment, a pre-employment drug test is required. Employment eligibility verified through E-Verify. Job Type: Full-time Pay: $22.00 - $25.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Referral program Vision insurance Education: High school or equivalent (Required) Experience: Construction Project Coordination: 1 year (Required) Work Location: In person