Construction Billing Specialist

The Role:This position is responsible for preparing, reviewing, and managing all billing activities for construction projects. This role ensures accurate invoicing, compliance with contract requirements, and timely collection of payments to support healthy project cash flow. The specialist works closely with project managers, accounting teams, subcontractors and clients to maintain precise financial documentation throughout the project lifecycle.Primary Responsibilities:Generate accurate and timely invoices based on sales orders, contracts, or service agreements.Verify billing information for completeness and compliance with relevant policies.Communicate with clients, project managers, and other stakeholders to confirm billing details, manage the billing process from start to finish, and ensure compliance as stated in contract and purchase order.Maintain organized and up-to-date billing records, including customer information, pricing, and terms.Perform general bookkeeping work, which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.Update customer account information when necessary.Contact customers to collect past due invoices and provide them with monthly statements.Audit open work orders monthly to ensure that no billings are being missed.Provide waivers, diversity reporting, insurance statements and other documents alongside invoices so that customers have everything that they need to remit timely payment.Performs other duties as assigned.Required Skills:Experience with accounting software, preferably COINS, GC Pay, ProcoreExperience with progressive AIA billing and T&M billing.Proficient in Microsoft Office Suite, especially Excel.Excellent organizational skills and attention to detail.Strong analytical and problem-solving skills.Excellent verbal and written communication skills.Ability to work independently, prioritize, and meet deadlines.Positive attitude and strong interpersonal skills, capable of working effectively in a team environment.