Office Manager - Middle School

DutiesPrimary Duties and ResponsibilitiesFront Office Operations & School Climate* Promotes a welcoming, professional, and student-centered environment for parents, students, staff, and visitors.* Ensures the smooth, organized, and efficient operation of the school office.Visitor & Communication ManagementGreets and assists visitors; ensures secure building entry procedures are followed.Screens unexpected callers and directs inquiries appropriately.Receives and routes phone calls; manages messages and follow-up communication.Clerical & Administrative SupportPrepares and edits correspondence, memos, reports, notices, newsletters, and other documents.Maintains organized electronic and paper filing systems.Supports the principal by managing calendars, scheduling meetings, and maintaining timelines for school activities.Student Enrollment, Records & SchedulingOversees new student registration, withdrawal processes, and maintenance of student cumulative files.Ensures accurate, up-to-date class lists and enrollment counts; communicates changes to relevant staff.Assists administration with student scheduling, schedule adjustments, and distribution of student schedules.Attendance & Compliance Reporting* Manages daily student attendance and follow-up calls for absences.* Prepares and submits required state, district, and special education attendance reports.Substitute Coordination & Staff AttendanceMaintains substitute teacher files and documentation.Oversees teacher and ESP attendance reporting.Assigns internal substitutes based on daily staffing needs and collaborates with the principal to secure external substitutes when needed.Compiles and submits ESP payroll and distributes paychecks to staff.Budget, Purchasing & BookkeepingMaintains inventories of office and building supplies; orders replacements as needed.Processes invoices, purchase orders, and budget tracking for building accounts.Receives, records, and deposits money for registration fees, school activities, fundraising, field trips, and other collections.Program Coordination* Coordinates the school's lunch program, including processing applications, maintaining records, and distributing meals.* Assists with school events, student activities, and scheduling logistics.Mail & Communication Management* Sorts and distributes incoming mail and outgoing correspondence.* Composes letters and informational memos to parents, staff, and community partners as needed.Supervision* Provides leadership and oversight for clerical staff, office assistants, and noon-hour/recess supervisors.* Assists in training new office personnel.Administrative Support to Principal* Keeps the principal informed of relevant issues, concerns, and events occurring during the school day.* Supports building operations and problem-solving in the principal's absence.Other DutiesPerforms additional tasks and responsibilities as assigned to support school and district operations.QualificationsBilingual Spanish RequiredMinimum 5 years of office manager or comparable administrative experience, preferably in a school or educational environmentExcellent written and verbal communication skillsStrong organizational skills, attention to detail, and ability to manage multiple tasksStrong computer knowledge, including email systems, word processing, spreadsheets, and student information systemsAbility to maintain confidentiality and exercise sound judgmentCapacity to work independently and as part of a team in a fast-paced environmentSalary/BenefitsBenefits:Salary range: $20 - $25/hourIMRF Pension - Click here for more information. https:www.imrf.org/10 sick days - 03 personal daysInsurance eligible - health, dental, vision, and long-term disabilityBoard paid Life InsuranceAdditional NotesWork Year: 43 weeksHow to Apply* Please apply online at https://www.bsd2.org.ILearn LinkILearnReport Card LinkDistrict Report CardJob Posting Date4/22/2026Application Deadline5/1/2026Start Date5/11/2026