Procurement Specialist

Company DescriptionCollaborative AV, headquartered in Richmond, Virginia, with additional offices in North Carolina, South Carolina, and Tampa, Florida, is a fast-growing leader in the Collaboration and Audio-Video industry. With over 45 years of combined experience, the company specializes in the design, installation, and sales of cutting-edge audio-visual systems and products. Known for its commitment to customer satisfaction, Collaborative AV provides customized solutions tailored to meet each client’s unique needs. Partnering with top industry manufacturers, the company fosters loyalty, trust, and exceptional service to deliver bespoke solutions that prioritize client interests.Job Overview:We are seeking an experienced and dynamic Procurement Specialist to join our growing team in Tampa, Florida! Must be self motivated and hard working.Key ResponsibilitiesProcurement & PurchasingOwn the full procurement lifecycle for AV integration projects, from Contract/PO acceptance through final deliveryPurchase AV equipment, materials, and services including displays, projectors, audio systems, DSPs, control systems, racks, cabling, mounts, and accessoriesReview project BOMs to ensure accurate purchasingCreate, issue, and manage purchase orders with accurate pricing, lead times, freight terms, and delivery locationsTrack and manage all open orders, proactively addressing backorders, substitutions, partial shipments, and manufacturer delaysCoordinate with Project Managers to align purchasing with project schedules and installation timelinesMaintain strong relationships with manufacturers, distributors, and vendors; negotiate pricing, availability, and termsSolicit, compare, and analyze vendor quotes to ensure best value and budget alignmentIdentify cost-saving opportunities through alternate products, bulk purchasing, standardization, and improved vendor terms (with PM approval)Manage freight logistics including shipping methods, delivery schedules, jobsite deliveries, and warehouse coordinationVerify received materials against purchase orders and packing slips; resolve shortages, damages, or incorrect shipmentsSupport PM and Technicians on returns, RMAs, warranty claims, and replacements with manufacturers and distributorsMaintain accurate procurement documentation including purchase orders, confirmations, packing slips, and receiving recordsSupport inventory management including stock level monitoring, transfers, and reconciliationAssist with forecasting material needs based on project backlog and upcoming workEnsure compliance with company purchasing policies, approval workflows, and documentation standardsContinuously improve procurement processes, vendor performance tracking, and internal purchasing workflowsPlease apply via Indeed, calls and emails will not be accepted.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insurancePhysical Setting:OfficeSchedule:Monday to FridayEducation:Bachelor's (Required)Experience:Accounting: 3 years (Required)Work Location: In person