Operations Coordinator

Operations Coordinator for a Construction Company Pumpkin Ridge Home Repairs is growing, and we’re looking for an organized, detail-driven Operations & Maintenance Coordinator to help streamline our daily field operations and financial workflow. This is not just an admin job. This is a key leadership role at the heart of our company. What You’ll Be Responsible For: Assign daily work orders to maintenance technicians by area & zip code Strategically route techs to minimize drive time and maximize productivity Ensure techs are working efficiently within designated service zones Monitor schedule changes and adjust in real time Act as the central communication hub between techs and clients Create, track, and close out work orders in AppFolio Ensure accurate notes, photos, and documentation are uploaded in work orders Coordinate billing and completion updates with property managers Accounts Payable & Receivable Process and manage AP/AR Reconcile and audit spending accounts (Home Depot, Amazon, Jobber, etc.) Review and approve daily material purchases from technicians Complete billing accurately and on time Manage and pay vendor accounts including Home Depot Ensure cost controls and expense tracking are maintained Team & Customer Support Maintain strong communication with the field team Provide leadership and accountability to technicians Support customer service inquiries with professionalism What We’re Looking For 2+ years experience in operations, scheduling, property management, or construction/maintenance coordination Strong understanding of coordinating maintenance techs for efficiency Experience with AppFolio, Jobber, or similar software (preferred) Bookkeeping or AP/AR experience required Strong Excel and accounting fundamentals Excellent communication and leadership skills Ability to multitask in a fast-paced environment Why This Role Is Exciting You are the operational backbone of the company Direct impact on efficiency, profitability, and team success Work closely with leadership Be part of a tight-knit, growing Portland-based company Compensation & Benefits Competitive salary (DOE) Paid time off Health Insurance Dental Insurance Stable, full-time position 40 hrs per week If you love organization, efficiency, leadership, and numbers — and want to be part of a company that values initiative and problem-solving — we’d love to meet you. Let’s build something efficient, profitable, and solid — together. Pay: $25.00 - $31.00 per hour Benefits: Dental insurance Health insurance Paid time off Work Location: In person