Administrative Assistant

For over a decade, Rangefront Mining Services has been a trusted partner to the mining industry, delivering staffing, geological expertise, advanced technology, and vehicle support. We combine deep industry knowledge with cutting-edge solutions to help our clients succeed. Position Overview: The Administrative Assistant plays a key role in supporting onboarding, payroll, and accounting functions while ensuring accurate recordkeeping and compliance across departments. This position coordinates onboarding workflows, maintains personnel documentation, and assists with payroll and financial processes. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment. Key Responsibilities: Contract Labor Onboarding Support Support the onboarding process for contract labor employees, including collecting required documentation, initiating screenings, following up on outstanding items, and ensuring compliance with onboarding requirements prior to employee start date. Maintain accurate and current onboarding records and personnel files within internal systems. Serve as a point of contact for the onboarding process for employees and internal teams. Assist in preparing, reviewing, and maintaining timecards and timekeeping records for contract labor employees. Accounting & Payroll Support Manage accounts receivable for the Contract Labor Department, including invoice creation, distribution, and collections. Assist with invoice tracking, reconciliation activities, and general accounting support. Prepare spreadsheets, financial documents, and reports as needed. Support payroll processing through data entry, accuracy review, and documentation collection, as required. Serve as backup support for payroll operations. HR Compliance/File Management Maintain accurate and up-to-date personnel records in compliance with company policies and regulatory requirements. Ensure all onboarding documentation, certifications, and compliance-related records are properly collected, verified, and filed. Assist with internal audits of employee files, onboarding records, and payroll documentation to ensure completeness and accuracy. Support compliance tracking for licenses, training, and required employment documentation. Perform periodic file audits and data checks to ensure consistency across HR, payroll, and accounting systems. Help enforce document retention standards and ensure proper organization and accessibility of files. Coordinate with internal teams to resolve discrepancies or missing compliance documentation. Data Entry & Recordkeeping Perform accurate and timely data entry across administrative and accounting systems. Audit documents and entries for completeness and accuracy. Organize and maintain records in compliance with internal procedures. Qualifications: Required High school diploma or equivalent; associate degree in Business, Accounting, or related field preferred. 1–2 years of administrative support experience required; experience in HR, onboarding, payroll, or accounting preferred. Strong proficiency with Microsoft Excel, Word, and general office software. Excellent customer service, communication, and organizational skills. Ability to manage multiple priorities and meet deadlines. Ability to handle sensitive and confidential information responsibly. High attention to detail and accuracy. Preferred Prior experience supporting an accounting or finance department. Familiarity with accounting and payroll software (QuickBooks, ADP). Basic understanding of accounts payable/receivable and general accounting principles. Experience using HRIS systems (Bullhorn). Familiarity with contractor or contingent workforce processes. What We Offer Competitive pay (DOE) and per diem. PPE allowance. Paid travel and expenses (if applicable). 401(k) with employer matching. Comprehensive benefits: Medical, Dental, Vision, and Life insurance. Opportunities for professional growth and advancement. Work with industry leaders in a thriving, expanding company. About Rangefront Mining Services Rangefront Mining Services is a US-based company with headquarters in Elko, Nevada and regional offices throughout North America. We specialize in providing contract labor services for the mining and geology industries at locations all over the United States and Canada. With decades of experience and deep relationships in both fields, we have expertise in being able to recognize and qualify the best candidates. Rangefront strives to re-employ our top-quality candidates after each contract position has ended. We have great relationships with these candidates because of our competitive benefits, exceptional communication, and our commitment to keeping our outstanding laborers employed in great contract positions. This means they are loyal, hardworking, and qualified to take on the next mining or geology project. Along with many life-goal centered benefits, our company offers many exciting and rewarding opportunities in geology, exploration, and mining. We believe your career with us will be highly fulfilling. Thank you for your application, however, only those selected for an interview will be contacted. Rangefront Mining Services is an equal opportunity employer. To be considered, candidate must be legally able to work in the United States.