Office Manager
About GLOVIS America Inc.GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.SummaryThe Manager - Facility position is responsible for overseeing sustainable facility operation, managing GLOVIS America's real estate portfolio and Corporate Social Responsibility (CSR). The role ensures efficient building operations, energy optimization, and regulatory compliance. This position will collaborate with various internal departments and external stakeholders, ensuring the efficient and cost-effective management of all real estate assets. The position will plan and execute CSR program and also manage company sponsored events.ResponsibilitiesSustainable Facility OperationOversee day-to-day facility operations (electrical, HVAC, plumbing, fire systems, civil)Manage preventive and predictive maintenance programsSupervise facility vendors and AMC contractsEnsure statutory compliance (fire safety, pollution control, building codes, labor laws)Manage housekeeping, security, landscaping, and cafeteria operationsHandle space planning and infrastructure upgradesLead emergency response and business continuity planningOptimize facility operating costs and annualDevelop and implement sustainability initiatives aligned with ESG goalsMonitor and reduce energy consumption, water usage, and carbon footprintLead waste management, recycling, and circular economy programsEnsure environmental compliance with local and national regulationsDrive employee engagement programs on environmental awarenessDevelop and implement sustainability initiatives aligned with ESG goalsProperty Acquisition/Portfolio ManagementAssist in managing the company's real estate portfolio, including both owned and leased properties. Monitor performance and ensure alignment with corporate objectivesAssist in the evaluation, negotiation, and execution of property acquisitions, sales, or lease transactions. Prepare reports and presentations to support decision-makingProject CoordinationCollaborate on the planning and execution of real estate projects, including renovations, relocations, and constructionEnsure that projects are completed on time and within budgetManage CSR programAnnual plan/budgetCompany Event plan/budgetStakeholder CollaborationWork closely with internal teams (e.g., legal, finance, operations) and external parties (e.g., brokers, landlords, attorneys) to facilitate smooth real estate operationsOther duties as assignedCompensation Range$101,000 - $113,000 annually (Subject to Compensation Study Upon Candidate Selection)Benefits of working at GLOVIS America Inc.Medical InsuranceVision InsuranceDental InsuranceHealth Care & Dependent Care Flexible Spending Accounts (FSA)Basic Life and AD&D as well as Short and Long Term DisabilityPaid Vacation, Holidays, and Sick leaveHospital and Critical Illness InsuranceWellness Program and Gym Reimbursement*401(k) with Generous MatchingReferral Bonuses*Auto Allowance*Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*Discretionary Bonuses*Tuition Reimbursement**Benefits may vary by location. All benefits pursuant to Company policySkillsStrong understanding of real estate transactions, leasing, and property management RequiredProficiency in real estate software and Microsoft Office Suite (ex. Excel, Word, PowerPoint, and other database management systems) RequiredExcellent communication, negotiation, and interpersonal skills RequiredStrong analytical and problem-solving abilities RequiredAttention to detail and ability to manage multiple priorities effectively RequiredReal Estate License PreferredEducation & ExperienceBachelor's Degree RequiredMaster's Degree Preferred7 - 10 Years of Direct Experience in Commercial Real Estate Required1 - 3 Years of Supervisory Experience Required8 - 13 Years of Direct Experience in Commercial Real Estate Preferred4 - 7 Years of Supervisory Experience PreferredCertified Commercial Investment Member (CCIM) or other real estate certifications PreferredGlovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.Physical RequirementsAbility to sit in front of a desk and/or in front of the computer for long periodsRepetitive use of hand/grasping product, writing, and typingLift up to 20 lbs.Carry up to 20 lbs.Stand/walkReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Typical office environment with low-level noise exposureThis position is located in the Irvine, CA officeCommunication with employees and field partners will be primarily conducted via phone and email