Brokerage Coordinator

Description: Are you a detail-oriented professional with a knack for keeping complex operations running smoothly? Do you thrive in a collaborative environment where your organizational skills and follow-through make a real impact? NAI Hallmark, a leading commercial real estate firm in Jacksonville, is looking for a sharp, service-oriented Brokerage Coordinator. In this role, you will support brokers from deal inception to closing, by managing CRM data, preparing marketing materials, and supporting invoice management. This is a full-time, in-office position. Why Work for This Company?Comprehensive benefits package In-office perks: unlimited snacks, beverages and coffee; free parking; catered lunches on Mondays & Tuesdays Voted one of Jacksonvilles Best Places to Work Casual dress & shortened workday on Fridays ResponsibilitiesProvide exceptional transaction management support to brokers, ensuring that deal files are complete and routinely updated on the Companys database and CRM Follow, execute, and optimize checklists, templates, and processes Organize client and visitor meetings and assist in preparing brokers for meetings Assist in preparing marketing materials, including offering memorandums, request for proposals, tour books and marketing packages, using desktop publishing software Assist with commission accounting functions including preparing commission invoices, submitting invoices, tracking payments, and tracking outstanding AR Produce and maintain sale and lease comparable data in the Company's CRM Input and manage deal and pipeline information into CRM Assist brokers in marketing with new listing onboarding Assist brokers with closing transactions Keep clients, broker team members, and administrative staff up to date on the status of deliverables, deadlines, and upcoming meetings Book and organize travel and conferences for Managing Partners and brokerage team Assist with planning and executing company events, employee team-building activities, and employee experience initiatives Perform general administrative duties as assigned to keep everything behind the scenes running smoothly Requirements: Must HavesAt least 3 years of experience in an administrative office or customer service position Proficiency in Microsoft Suite, especially Word, Excel and Outlook High school diploma Strong organizational skills and attention to detail Excellent verbal and written communication skills Ability to pass a background check and drug screening Nice-To-HavesExperience with a CRM Bachelors degree Compensation details: 65000-75000 Yearly Salary PIaa7ea6b5bc4d-26289-40361537