Buying & Operations Assistant

Position OverviewA growing luxury retail organization is seeking a Buying & Operations Assistant to support seasonal buying, inventory management, vendor communication, and day-to-day operational processes. This role is well-suited for an early-career professional who is looking to deepen their experience in luxury buying and retail operations within a fast-paced environment.Key ResponsibilitiesBuying SupportAssist in preparation for seasonal market appointments and vendor meetingsMaintain and update seasonal buy sheets and assortment plansEnter and track purchase orders, allocations, and delivery schedulesMonitor incoming shipments and support reconciliation of ordersInventory & ReportingGenerate and maintain weekly sales and inventory reportsSupport sell-through analysis and re-order recommendationsAssist with inventory counts and stock organizationEnsure accurate product data entry in Shopify or similar POS/e-commerce systemVendor & Brand CommunicationCoordinate with brand partners on order confirmations, shipping updates, and invoice follow-upsMaintain organized digital records of vendor agreements and seasonal buysE-Commerce & Store OperationsSupport product uploads, merchandising updates, and inventory syncing across channelsHelp ensure alignment between in-store and online assortmentsAssist in maintaining backend operational workflows and documentationProvide cross-functional support during peak retail periodsQualifications1–2 years of experience in luxury retail, merchandising, buying, or operationsStrong interest in contemporary and luxury designer brandsProficiency in Shopify or similar POS/e-commerce systems preferredAdvanced Excel or Google Sheets skills a plusHighly organized, analytical, and detail-orientedEffective communicator with a collaborative mindsetComfortable working in a fast-paced, small-team, entrepreneurial environment