HR Admin Assistant

Job Summary We are seeking a detail-oriented HR Admin Assistant for a temporary opportunity in Fallbrook, CA. This role supports a public sector human resources team with administrative tasks related to recruiting, onboarding, employee files, benefits, reports, and confidential HR documentation. This is a great opportunity for an administrative professional who enjoys organized, meaningful work in a stable, community-focused environment. The HR Admin Assistant will work under the direction of HR leadership and collaborate with internal teams, vendors, and employees while helping ensure HR processes run smoothly and professionally. The ideal candidate is highly organized, discreet with confidential information, comfortable using HR systems and Microsoft Office, and able to manage shifting priorities in a fast-paced office setting. Key Responsibilities - Maintain employee personnel files, confidential records, job description binders, and other HR documentation in an accurate and organized manner. - Support recruiting activities by preparing interview materials, organizing candidate documents, filing interview notes, and drafting job offer letters. - Assist with new hire orientation and onboarding, including preparing schedules, completing paperwork, filing documents, and submitting benefit enrollment forms. - Draft and gather employee letters and documents related to leaves of absence, accommodations, separations, and other HR matters. - Support HR reporting, open enrollment preparation, employee recognition programs, vendor coordination, and meeting or event setup. - Perform general administrative duties including copying, faxing, shipping preparation, internet research, and special projects as assigned. Compensation and Benefits - Pay Rate: $28.00 to $32.00 per hour. - Job Type: Temporary. - Location: Fallbrook, CA. - Work Environment: Office-based role within a public sector environment. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1066