Administrative Assistant I, Student Services

ResponsibilitiesDESCRIPTION:The Administrative Assistant I provides clerical and administrative support duties.Essential Functions Provides general clerical operational support such as preparing routine correspondence, documents, meeting agendas, and reports. Processes incoming and outgoing mail for department. Answers telephone, refers calls, and takes messages for department staff, and greets visitors. Maintains correspondence, meeting agendas, reports, and related files for the department. Schedules leadership and staff travel arrangements, meetings, and maintains department calendar. Assists department leadership and staff with data entry, such as program information and policies. Maintains office supplies and orders as needed for department. Performs other duties as may be required or assigned.Required Qualifications Graduation from an accredited high school or possession of an acceptable equivalency diploma.Desired Qualifications Administrative or clerical support experience Experience with Microsoft Office suite.Knowledge, Skills, & Abilities Demonstrated skill in performing clerical tasks. Demonstrated problem solving skills. Customer service skills. Ability to access, input and retrieve data from a computer. Excellent Microsoft Office 365 suite (Outlook, Word, Excel, PowerPoint) skills and the ability to become proficient in Teams/Zoom. Good oral, written, and interpersonal communication skills. Ability to exhibit a professional, courteous demeanor. Committed to working in a multi-cultural environment.WORK ENVIRONMENT And SPECIAL CONSIDERATIONS Works in an office environment. Acceptable hearing and eyesight (with or without correction). May be required to work flexible hours and days.This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.This position is eligible for Veteran’s Preference.Pay Benefits And Work Schedule$15.58 hourly up to 26 hours per week.Conditions of EmploymentFinalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.How To ApplyApplicants must complete the entire online application and include work history even if attaching a resume.RequiredREQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date): Resume Cover Letter Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire. Letters of recommendation are strongly encouraged.To Attach Additional Documents From the , scroll to the bottom and click on Employment Click on Complete or Review an Existing Application Select either Sign In with existing username and password or New User to create an account Click on My Job Applications to view applied jobs, resumes and attachments Click on the + under My Cover Letters and Attachments to attach documents.This position is eligible for Veteran’s preference. To claim Veteran's Preference, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application.Equal Employment OpportunitySeminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.Other InformationVETERANS' PREFERENCE: Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.Holders Of Degrees From Institutions Outside The UsaIndividuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.