Executive Administrative Assistant

Job Functions, Duties, Responsibilities and Position Qualifications:We're not just a workplace - we're a Great Place to Work certified employer!Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members!Location: White Plains, NYDays: Monday - FridayHours: 7:30-4Full Time: Benefits Eligible Pay Range $28-$37Position Summary:  An Executive Administrative Assistant for a Laboratory plays a specialized role, balancing high-level corporate operations with the specific regulatory, logistical, and safety demands of a lab environment. The individual will work under the executive team and lab manager.What you'll do:Act as the point of contact between the laboratory and clientsAssist in all administrative functions of the laboratoryUndertake the tasks of receiving calls, routing correspondence, and scheduling Act as the point of contact between the executives and internal/external clientsAssist in all administrative functions of the Laboratory- Invoices and InventoryUndertake the tasks of receiving calls, schedule specimen pickup, take messages and routing correspondenceHandle requests and queries appropriatelyArrange meetings and appointments and provide remindersProduce reports, presentations and briefsAssist with Operational and Regulatory tasks of the Laboratory.Assist President and VP of Operations in daily, weekly and monthly reportingDevelop and carry out an efficient documentation and filing systemWhat you need:Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial positionFull comprehension of office management systems and proceduresExemplary planning and time management skillsUp-to-date with advancements in office gadgets and applicationsAbility to multitask and prioritize daily workloadHigh level verbal and written communications skillsDiscretion and confidentialityScheduled Weekly Hours:40Work Shift:Job Category:AdministrationCompany:ProPath Services, LLCSonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.