Scheduling Coordinator

Overview: Responsible for coordinating all aspects of scheduling procedures according to the Time & Attendance policies to meet the staffing needs of the facility. Responsibilities: § Develop and maintain daily, weekly, or monthly schedules for employees, and departments. § Coordinate staff shifts, ensuring no overlaps or conflicts. § Update schedules as needed in response to changes, such as employee absences, vacations, or urgent appointments. § Communicate with staff members and clients to confirm availability and schedule requests. § Resolve any scheduling conflicts by working with the affected parties to find suitable alternatives. § Provide timely updates on scheduling changes and ensure all parties are informed promptly. § Ensure data is accurate, up-to-date, and easily accessible to relevant team members. § Track employee attendance, tardiness, and absences, and report discrepancies to management. § Ensure proper documentation is completed for time off, leave requests, and schedule changes. § Assist with the preparation of payroll by providing accurate scheduling and attendance records. Qualifications: § High School Diploma or Equivalent; an associate or bachelor’s degree in business administration, human resources, or related field is preferred. § Experience: 1-3 years of experience in scheduling, administrative coordination, or a similar role. § Proficiency in Scheduling Software: Familiarity with tools like Microsoft Outlook, Google Calendar, or dedicated scheduling software. § Excellent Organizational Skills: Ability to manage multiple schedules and appointments while ensuring accuracy and efficiency. § Communication Skills: Strong verbal and written communication skills to effectively liaise with employees, clients, and management. § Problem-Solving Skills: Ability to anticipate and resolve scheduling conflicts or issues as they arise. § Attention to Detail: Ensuring accuracy in scheduling, attendance records, and other related administrative tasks. § Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) matching Life insurance Medical Specialty: Addiction Medicine Schedule: 5x8 8 hour shift Day shift Monday to Friday Overtime Work Location: In person