Remote Client Services Administrator required for a company based in Colorado

Remote Client Services Administrator required for a company based in Colorado! Lafayette, CO- based company is currently in need of remote Client Services Administrator! This role is responsible for keeping client work, systems, and schedules running smoothly. This position works closely with the Founder and client service team to ensure projects, documentation, and internal systems remain organized, accurate, and up to date. This role focuses heavily on behind-the-scenes coordination, including calendar management, documentation, CRM updates, and project tracking. The ideal candidate enjoys structured work, values accuracy, and takes pride in maintaining clean systems and reliable processes that allow the broader team to focus on client strategy and delivery. Key Responsibilities Manage scheduling and calendar coordination, primarily supporting the Founder Coordinate internal and client meetings, including rescheduling and adjustments as needed Ensure meeting links, agendas, and logistical details are accurate and properly documented Organize and file client meeting notes in designated systems, maintaining clear and consistent documentation standards Update project timelines, assignments, and task statuses in Asana based on direction from leadership or client teams Adjust deadlines and project details as priorities shift to ensure projects reflect current scope and next steps Maintain and update CRM records in HubSpot, including contact details, company data, and activity tracking Identify and flag missing or inconsistent CRM information for review Enter and maintain client analytics data using provided templates to support reporting and presentations Format and prepare blog content for client websites, ensuring proper structure, formatting, and schema before review Spend approximately 0–25% of the work shift on phone communication , primarily for scheduling coordination or internal follow-ups Qualifications & Skills Strong organizational and documentation skills Exceptional attention to detail and data accuracy Proficiency with task management systems and CRM platforms Ability to manage multiple tasks and shifting priorities efficiently Clear written communication for documentation and internal coordination Strong calendar and scheduling management skills Comfort learning and navigating new digital systems and workflows Ability to follow established processes while maintaining high standards of accuracy Ideal Personality & Mindset: Detail-driven and naturally organized Dependable with a strong sense of ownership and follow-through Service-minded and supportive of team success Process-oriented and comfortable working within structured systems Proactive in identifying inconsistencies or gaps in data and documentation Calm and methodical when managing multiple priorities Tools & Technologies Asana HubSpot Website content management systems (CMS) Internal documentation and reporting tools Skills requirements Excellent English verbal and written communication Strategic thinker Writing and documentation skills Must be able to prioritize work Courteous and friendly Organized and has great attention to detail and quality assurance Ability to build trust Ability to work independently and manage multiple priorities Other skills as required Software requirement – Licensed OS Hardware requirements 5 MBPS or higher Internet (hardwired / not WIFI). If you don't have 5 MBPS then you must agree to if selected. Private and quiet dedicated home office area Modern computer and operating system Back-ups in case of power or Telco interruptions Good headset and webcam (Preferably noise-canceling headset) J-18808-Ljbffr