Clerk/Adm Asst II

EXPERIENCE: Graduation from an accredited college or university with a degree in Public or Business Administration Records Management or a related field with one year of increasing administrative responsibility. Or an Associate Degree in Business Administration with three years of increasing administrative responsible work in a government setting equivalent to a Deputy Clerk. An extensive combination of education and experience can be considered to substitute for the above requirements. LICENSE OR CERTIFICATE: Notary Public. Certification as Municipal Clerk is desirable. Possession of or ability to obtain valid North Carolina driver's license. JOB DESCRIPTION: The Town Clerk performs duties related to the preparation and maintenance of all Board records and other official municipal documents including minutes, ordinances, proclamations, and resolutions. The requirement of this position includes attending Town Board meetings, preparing agenda and Board packets, composing minutes of all meeting proceedings; oversees posting of official notices, ordinances, and advertisements; processes ordinances, resolutions, proclamations and other actions of the Board. The Town Clerk performs all duties and exercises all powers incumbent upon or invested in Town Clerks by state law. Work is performed in accordance with the charter, ordinances, and general law, and requires initiative, judgment, and ability to work effectively and independently with the public and other officials. ESSENTIAL DUTIES: Sustains communication and often consultation with the Town Manager. Prepares and maintains all Board of Commissioners records and other official municipal documents including minutes, ordinances, proclamations, and resolutions. Attends Town Board meetings, any special call meetings, prepares agenda and Board packets, composes minutes of the proceedings; oversees posting of official notices, ordinances, and advertisements; processes ordinances, resolutions, proclamations and other actions of the Board. Prepares and schedules activities as required in connection with municipal; Issues various licenses and permits; assist with the preparation of the budget; monitors budget for Town; provides public access to records; answers phone calls and handles public inquiries; and provides clerical and administrative support to Town Manager. Work is performed in accordance with the charter, ordinances, and general law, and requires initiative, judgment, and ability to work effectively and independently with the public and other officials. Prepares and processes purchase orders; Maintains all files and Human Resources records. SECONDARY DUTIES: Review and approve zoning certificates and applications. Administer service agreements for office equipment; serve as the main contact with service personnel to ensure equipment is operational. Manage incoming e-mails to the Town website and the website uploads/edits. Respond to emergency situations as required. Attend and participate in group meetings; stay abreast of new developments within the assigned area of responsibility. Perform related duties as assigned by the Town Manager. ABILITY TO: Be objective, impartial, plan, direct, and oversee all Town Clerk functions. Develop and implement policies and procedures related to Town Clerk functions. Gain cooperation through discussion, professionalism, and persuasion. Analyze problems, identify alternative solutions, project consequences, and recommendations to the Town Manager. Proposed actions and implement recommendations in support of goals. Interpret and apply Town policies, procedures, rules, and regulations. Interpret and apply laws, ordinances, and regulations. To manage time wisely while working independently in the absence of supervision. Keep the Town Manager abreast of all matters in his/her absence. Prepare a variety of clear and concise written documents, reports, and records. Meet all timeline expectations. Direct the retention/destruction of official records in accordance with applicable laws and regulations. Effectively respond to requests and inquiries from staff and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Operate modern office equipment (e.g., computers, copy machines, faxes, etc.). Provide information and organize materials in compliance with laws, regulations and policies. Communicate clearly and concisely, both orally and written. Establish and maintain cooperative working relationships with those contacted in the course of work, both internal and external. WORKING CONDITIONS: Environmental Conditions: Office environment; exposure to computer screens or other office equipment; public contact. Physical and Mental Conditions: Essential functions may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods of time. Lifting and carrying the weight of 10 pounds or less; reaching; Extensive use of computer keyboard; near visual acuity for composing reports using a computer, and/or as specified in the job analysis. SUPERVISION RECEIVED: Work performed under the general supervision of the Town Manager. SUPERVISION EXERCISED: None. Pay: $33,280.00 per year Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Schedule: Monday to Friday Work Location: In person