Executive Administrative Assistant

Executive Administrative Assistant We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support our HR Director, CEO, and CFO. This role is critical in ensuring smooth day-to-day operations by managing schedules, coordinating travel, handling administrative tasks, and contributing to employee engagement initiatives. The ideal candidate thrives in a fast-paced environment, balances multiple priorities with ease, and brings both professionalism and creativity to the role.Responsibilities:Manage complex calendars for the HR Director, CEO, and CFO, including scheduling meetings and prioritizing appointmentsCoordinate internal and external meetingsPrepare reports, presentations and correspondence on behalf of executivesHandle confidential information with discretion and professionalismEnsure any travel plans run smoothly and adjust arrangements as neededMaintain organized files and documentationSupport processing of paperwork, approvals, and internal communicationsPartner with HR team to support engagement initiatives and eventsAssist with creative design needs such a flyers, announcements, presentations, internal communication, and eventsHybrid role (combination of in-office and remote work). Candidate will work out of either the Battle Creek, MI or Old Fort, NC location based on proximityRequirements:35+ years of administrative experience, preferably supporting senior leadershipStrong organizational and time-management skills with the ability to multitaskExcellent written and verbal communication skillsHigh level of discretion and professionalismProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with design tools (e.g., Canva or similar) is a plusAbility to work independently and adapt in a dynamic environmentKey Competencies:Integrity Ironclad. Does not ethically cut corners. Earns the trust of co-workers. Puts organization above self-interestsEnergy/Drive Exhibits a high level of energy and ability to energize others. Strong desire to achieve, high dedication level. Gets Results. Recognizes excellence in the efforts and work of others. Enjoys seeing others succeed. Ability to energize and motivate others. Has a positive 'can do' attitudeCustomer Focus Monitors internal and external client satisfaction. Establishes partner relationships with clients. Visible and accessible to clients. Focuses on partnerships with customers, suppliers, and communitiesChange Leader - Embraces change. Communicates needs during periods of change. Actively intervenes to create & energize positive change. Leads by exampleAssertive/Edge Ability to take a forceful stand on issues without being excessively abrasive. Able to challenge tactfullyExecution Likes to be challenged and can work through tough tasks and execute on stretch goals to move the organization forwardTeamwork: Supports environment that encourages teamwork, cooperation, and collaborationInterpersonal Communication: Is respectful when interacting with others. Shares information freely in all directionProblem-solving/Decision-making: Works cooperatively within teams to solve problems. Works cooperatively across teams to solve problemsPersonal Development: Continually learning and growing. Seeks out and uses personal feedbackInnovator: Takes initiative. Encourages risk-taking in pursuit of continuous improvementFlexible - Embraces change. Communicates needs during periods of changeMotus Integrated Technologies is a rapidly growing, half a billion-dollar global manufacturer of high-performance headliners, interior trim, and fiber solution products for the global automotive market. Headquartered in Holland Michigan, Motus operates state-of-the-art manufacturing facilities in North America (U.S. and Mexico), and Europe with over 20 entities worldwide. Motus is a portfolio company of Atlas Holdings, an industrial holding company headquartered in Greenwich, CT.Motus Integrated Technologies offers competitive compensation and benefits package (including but not limited to medical, dental, vision, Rx, life insurance, disability coverage, 401K and company match, paid holidays, tuition reimbursement eligibility, etc.)At Motus, we are proud of our diversity. Our family is comprised of people from a variety of different backgrounds, races, creeds, and colors who have come together to try to `make the world a better place. We have seen what equality can do within our company. We believe everyone deserves the same opportunities to grow, thrive, and passionately live their lives.Please note that consistent with Motus Integrated Technologies policy, we do not accept unsolicited resumes from third-party recruiters. Any employment agency, person, or entity that submits an unsolicited resume does so with the understanding that Motus will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity.