Accounts Payable Clerk

Accounts Payable Clerk Reports to Business Manager/Director of Finance212 day calendarQualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Knowledge of basic accounting proceduresAbility to use personal computer and software to develop spreadsheets, databases and do word processingProficient in keyboarding, 10-key numerical data entry, and file maintenanceAbility to communicate effectivelyExperience:Prior accounting-related experience at clerical levelMajor Responsibilities and Duties:AccountingReceive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.Detect and resolve problems with incorrect orders, invoices, and shipments as needed.Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.Balance bank statements monthly.Keep Business Manager/Director of Finance advised of cash balances in bank accounts.Count, receipt, and deposit funds.Manage Campus and Student Activity FundsPrepare and distribute paid invoices at designated times. Data EntryInput data into accounting system. Records and ReportsPrepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.Compile, maintain, and file all reports, records, and other documents as required.Maintain vendor files and set up new accounts and make changes as they occur. OtherReceive incoming calls, answer questions, and direct calls to the proper party.Follow district safety protocols and emergency procedures.Implement and Evaluate policy and procedures in the Activity Account HandbookThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all