Fulfillment & Events Coordinator

Job Description Salary: $18.00/hourDoes it frustrate you when people dont follow the process?Does peoples lack of organization make it harder for you to manage logistics from packaging through final delivery?Do people make fun of taking pride in accuracy, timing, and representing a brand in high-visibility spaces?If this resonates with you, we want to meet you.We are currently seeking a Full-Time Hybrid Fulfillment & Events Coordinator who supports both roastery packaging operations and Allegiant Stadium activations. This role ensures finished goods are packaged accurately, staged efficiently, and delivered successfully while coordinating execution of stadium events that reflect the hospitality standards of Mothership Coffee RoastersABOUT USMothership is an independent craft coffee brand rooted in community and connection.We're built for the ones who are going somewhere students, creatives, builders, and dreamers who want to sharpen their craft, find their people, and launch into whatever comes next. If you show up with intention and care, you'll fit right in.ABOUT YOUYou are dependable, detail-oriented, and operationally aware.You understand that fulfillment accuracy directly impacts caf operations, wholesale relationships, and stadium service performance. You enjoy structured packaging workflows while also being comfortable stepping into dynamic event environments where timing and communication matter.You anticipate needs, confirm logistics early, and maintain organization across multiple moving priorities. You represent the brand professionally and confidently in production spaces and public-facing activations.You take ownership of execution from packaging through delivery and staging.THE ROLEThe Fulfillment & Events Coordinator supports daily packaging operations while coordinating Allegiant Stadium event preparation and execution. This role ensures products are packaged correctly, labeled accurately, staged efficiently, and delivered on schedule.You maintain inventory readiness, fulfillment reliability, documentation accuracy, and presentation standards while supporting coordination between roasting, kitchen production, logistics teams, caf leadership, and stadium partners.Package roasted coffee and cold brew according to production specificationsLabel products with roast dates, batch identifiers, and allergen informationStage caf transfers, wholesale deliveries, and stadium orders accuratelyMaintain FIFO rotation and freshness standardsTrack packaging material inventory and communicate restock needsSupport finished goods inventory organization and storageCoordinate Allegiant Stadium events from preparation through executionConfirm quantities, timelines, and delivery logistics with internal teamsMaintain event calendars and service coordination schedulesVerify staging completeness prior to stadium departuresSupport menu accuracy, labeling compliance, and presentation standardsRepresent Mothership Coffee Roasters professionally during stadium activationsTrack event inventory levels and communicate restock requirementsMaintain documentation including order summaries, invoices, and event reportsAssist with signage, menus, and activation setup materialsSupport delivery staging and logistics coordination as neededRequired skills:13 years experience in fulfillment, production, logistics coordination, hospitality operations, or event execution preferredStrong attention to detail and accuracyAbility to manage timelines across multiple workflowsComfortable working in both production and live-event environmentsStrong communication across cross-functional teamsAbility to lift up to 50 lbs repeatedlyValid drivers license requiredSchedule flexibility including early mornings, evenings, and weekendsExperience supporting large venue operations preferredFamiliarity with food safety handling standards preferredSalary: $18.00/hourSchedule & Work EnvironmentFull-TimeHybrid production and event-based scheduleIncludes early mornings, evenings, weekends, and stadium event daysCombination of roastery environment and Allegiant Stadium operationsStanding and walking for extended periodsExposure to hot and cold environmentsKPI:Order Accuracy %Packaging QualityOn-Time Fulfillment %Event Execution ReadinessCustomer Satisfaction