Assistant Coordinator I, Online Learning

Salary : $39,483.00 - $44,108.00 AnnuallyLocation : Panama City Main CampusJob Type: Full-TimeJob Number: 202500107Division: Academic AffairsDepartment: Online LearningOpening Date: 03/05/2026FLSA: Non-ExemptDescriptionThis position is sensitive and will require a criminal background check. The primary responsibilities include coordinating digital accessibility compliance, federal/state regulatory requirements, student success initiatives, and administrative operations to ensure institutional compliance and support online learning effectiveness.What Gulf Coast State College offers you:An excellent work/life balance, with a standard work week of 37.5 hours/week!Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future!An excellent state medical plan. ($50 individual and $180 for family)Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance!Critical Illness, Cancer, and Whole Life insurance plans!Accrued annual leave, sick leaveTuition reimbursement opportunities!Opportunities to volunteer for committees to help in your professional growth!Examples of DutiesServe as the operational coordinator for the unit's digital accessibility compliance initiative under updated ADA regulations; guide faculty in the use of UDOIT, Adobe Acrobat Pro OCR workflows, and Microsoft accessibility checkers; track remediation progress in UDOIT Admin by error type and course; and maintain documentation sufficient for audit purposes.Plan, coordinate, and document institutional compliance with federal and state laws and regulations governing online learning, including annual coordination of the NC-SARA state authorization application and required reporting.Maintain and update a web-based database of current professional licensure requirements for all GCSC programs leading to certification in partnership with program coordinators; research state requirements to ensure accuracy of licensure disclosures.Maintain the GCSC profile on FloridaShines, complete state-mandated online course uploads each semester, and retain documentation required for distance learning fee audits.Serve as department webmaster for all Online Learning and compliance pages on the GCSC website, ensuring accuracy, currency, and alignment with applicable accessibility standards.In collaboration with the Executive Director, coordinate initiatives that promote online student persistence, retention, and completion.Develop and maintain technology training resources and orientation materials that build digital literacy for new and returning online students.Monitor and respond to the Online Learning email account; provide direct one-on-one support to students; and facilitate warm handoffs to advisorsand other campus resources as appropriate.Receive and triage student complaints and concerns by identifying appropriate campus resources and facilitating timely resolution.Support the instructional design team in planning and delivering workshops, training events, and professional learning activities in online and in-person formats.Coordinate marketing and outreach efforts for department events and resources, including production of newsletters, promotional materials, and graphic content.Assist the Executive Director in preparing purchase orders and requisitions; reconcile departmental expense tracking with Banner to maintain accurate budget records and resolve discrepancies.Track and report usage statistics and administer IDTracker.Approve space use requests in AdAstra.Maintain the department's filing system and SharePoint site; dispose of records in accordance with the State of Florida General Records Schedule.Process travel paperwork for department staff.Maintain inventory and equipment records.Retrieve and distribute departmental mail.Attend staff meetings, conferences, seminars, and training opportunities to maintain current knowledge of regulations and best practices.QualificationsAn Associate's degree from an Institutional accredited College or University required.Supplemental InformationWORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Work is performed in a private office. The noise level in the environment is low.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to handle and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 25 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects.Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, supplemental life insurances including accident, critical illness and cancer; time off benefits include holidays, vacation, and both annual and sick leave accrual.To learn more details, visit our01What is your highest level of education from an institutional accredited college or university?AssociatesBachelor's degreeMaster's degreeProfessional degreeDoctorate degree02How many years of relevant experience do you have?