Document Controller
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Job Title: Document Controller
Location: Houston, TexasJob Description & Skill Requirement:
Document Controller (DC) will be assigned to one or more projects and will function under adotted-line matrix organization with hard-line accountability to the Client Information Managerbased upon project assignments. The DC is accountable to ensure adherence to companystandards and processes, and will be assigned to support project teams at various offices; minimal travel between offices is required.
Key Responsibilities: Governance and Control:
- Ensure the effective application of Client's Document Control processes, procedures, numbering standards, tools and systems
- Perform Document Control activities for the assigned Project Team including the management of all drawings, correspondence, internal documentation, final project documentation, and all project related documents
- Implement procedures and work processes that adhere to Client's Document Control Standards
- Responsible for oversight and assurance that Contractor Document Control function conforms and delivers to Client's Document Control standards
- Basic understanding of DFO (Documents for Operations) requirements
- Utilize and share lessons learned in accordance with Client's best practices
- Responsible for maintaining integrity of the Project information stored in Client's Information Management System (IMS)
- Respond to Project queries and status requests
- Expedite personnel delivering documents to meet the scheduled delivery of information
Ensure information is handed over in compliance with the Client's Document Control requirements, the specific operations business needs and in alignment with the project schedule.
Interfaces:
Develop and maintain interfaces with key project stakeholders within the Company as well as with the Contractors
Represent the Document Management function at relevant project meetings or workshops (e.g. Project Team Meetings and Project Service Meetings)
Support and champion document management standardization objectives through the provision of training and other knowledge sharing activities
Liaise with the Contractor Document Control staff regularly
Research and maintain awareness of DC standards and business best practices for project documentation
Serve as the point-of-contact for the project team for the management of project documentation and the supporting applications
Skills:
- Sound knowledge of Information and Document Management processes
- Excellent interpersonal and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries
- High level of self-motivation
- Strong verbal and written communication and Organizational skills
- Advanced user of MS Office suite of software