Document Control & Audit Specialist

Job TypeFull-timeDescriptionSUMMARY:The Document Control & Audit Assistant is responsible for maintaining accurate, controlled, and audit-ready documentation in support of SQF certification requirements and Recycled Material Standard (RMS) compliance. This role ensures documentation integrity, supports audit readiness, conducts internal audits, verifies corrective actions, and performs GMP compliance walks.ESSENTIAL DUTIES AND RESPONSIBILITIES:Document Control:- Review all production and quality records daily for accuracy and completeness- Ensure proper signatures, dates, and required entries- Maintain document revision control and archive obsolete documents- Scan and upload records into organized digital systemsSQF & RMS Audit Support:- Prepare documentation for audits (SQF, RMS, customer)- Compile HACCP records, training logs, GMP inspections, COAs, and certifications- Ensure documentation is accurate, complete, and easily retrievableInternal Audits:- Conduct internal audits aligned with SQF requirements- Evaluate GMP, SOP, and documentation compliance- Document findings and communicate gapsCorrective Action (CAR) Verification:- Track corrective actions from audits and non-conformances- Verify root cause, implementation, and effectiveness- Follow up with departments for closureGMP Walks & Compliance Monitoring:- Conduct daily GMP walks- Verify hygiene, housekeeping, material handling, and compliance- Document and communicate findingsTraceability & Data Verification:- Support traceability exercises and mock recalls- Reconcile ERP, production, and shipping records- Verify material usage and production outputsCompliance & Continuous Improvement:- Identify trends in documentation errors- Recommend improvements to processes and systems- Support SOP updates and digital transitionRequirementsREQUIREMENTS:High school diploma or equivalent (Required)1-3yrs experience in document control, quality assurance, or a related field within a manufacturing or production environmentFamiliarity with SQF or similar standards preferredExcellent organizational skills. Strong attention to detail and accuracy in reviewing and analyzing documentsExcellent Project Management skills. Has the ability to handle multiple projects and meet project deadlines.Strong communication and problem-solving skillsAbility to work in a teamwork environment in addition to working independently with limited supervision at times.Must be computer literate and proficient with Microsoft Office and its programs such as Microsoft Word, Excel and Outlook.Familiarity with traceability processes, audits, and compliance requirements is a plus.Perform other duties as assigned.Salary Description