Administrative Assistant

About The Job Administrative AssistantWhitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our team. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.Location: Allentown, PAResponsibilitiesAssist in the preparation, review, and editing of technical reports;Coordinate with project teams to gather necessary information and ensure accurate documentation;Research property information using internet sources and in-house documentation;Set up new projects; Create file tree on network and physical file folders;Create team-specific documents for use with project tracking;Maintain job files adhering to company standards;Act as a liaison between clients, agencies, and project managers;Support the preparation of client proposals;Research and compile reports, plans, and applications for submittal to state and local agencies;Prepare hearing folders and exhibits for use at public hearings;Maintain calendar for designated teams;Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations; andProvide assistance to senior staff in other areas as needed.RequirementsHighschool Diploma or equivalent required (AS or BS Degree preferred);1+ year of administrative and/or project team support in an office setting;Excellent typing ability, with an emphasis on accuracy and attention to detail;Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;Strong oral and written communication skills;Excellent spelling, grammar, and proofreading abilities;Prior experience in a fast-paced, multitasking environment; andPrevious experience in architecture, engineering, and construction firms highly preferred.BenefitsThe estimated range for this position is $23/hr to 26/hrWhitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)Medical InsuranceDental InsuranceHealth & Dependent Care Flexible Spending AccountsTraditional & Roth 401K Plans with Company MatchLong Term & Short Term Disability InsuranceCompany-Sponsored Life & AD&D InsuranceMultiple AFLAC Insurance ProductsPet InsuranceIdentity Theft ProtectionMultiple Corporate Discount Programs