Legal Administrative Assistant
About the RoleA well-established law firm is seeking a Legal Administrative Assistant to support attorneys and internal teams within a fast-paced practice group. This role is highly visible and plays a critical part in ensuring daily operations run efficiently, while also providing direct support to professionals across the organization.This is a strong opportunity for someone looking to build a long-term career in legal or professional services and gain hands-on experience supporting high-performing teams.Key ResponsibilitiesDistribute incoming mail and ensure materials reach the appropriate team membersProvide phone coverage and route calls for attorneys and support staff as neededCoordinate calendars, meetings, conference rooms, and virtual callsWelcome clients and visitors, ensuring a professional and organized office experienceAssist with administrative tasks including research, reporting, and internal coordinationReview and proof documents for accuracy, formatting, and overall qualityMaintain and organize both digital and physical filing systemsSupport travel planning, expense reporting, and reimbursement trackingPrepare, edit, and finalize documents including correspondence and internal materialsHandle scanning, printing, and distribution of documents, including large filesUpdate and maintain contact records within internal systemsAssist with time entry and administrative tracking for team membersCoordinate external services such as courier requests and document processingProvide general administrative support and assist with special projects as needed QualificationsBachelor’s degree preferred1–2+ years of administrative, office, or customer-facing experiencePrior experience in a law firm or professional services environment is a plusStrong proficiency in Microsoft Office (Word, Excel, Outlook)Highly organized with strong attention to detailAbility to multitask and prioritize in a fast-paced environmentStrong written and verbal communication skillsComfortable handling confidential and sensitive information