Administrative/Operations Assistant

Administration/Operations Assistant — Front DeskThe Centers | Full-Time | Administrative OfficeWhy The Centers?At The Centers, meaningful work is grounded in a culture where people feel valued. As a 2026 USA TODAY Top Workplaces winner, the organization is nationally recognized, based entirely on employee feedback, for trust, purpose, and care. This position plays an important role in advancing our mission and supporting the communities we serve.About The RoleThe Administration/Operations Assistant is a vital presence at the heart of our organization. Reporting to the Executive Support Supervisor, this role serves as the primary point of contact at our Front Desk — the first face and voice that visitors, partners, and community members encounter when engaging with The Centers. You will provide professional administrative and operational support to the Administrative Office while helping to create a welcoming, courteous, and efficient environment for all.This is a role for someone who takes pride in the details, thrives in a dynamic environment, and understands that exceptional administrative support is what allows mission-driven work to move forward.What You'll DoFront Desk & CommunicationsServe as the welcoming first point of contact for all visitors, directing them to the appropriate staff in a friendly and professional mannerAnswer and route all incoming calls to the appropriate partiesMaintain the daily Front Desk sign-in sheet and Front Desk Information binder, ensuring accuracy and timely updatesMail & Document ManagementSort, distribute, and post incoming and outgoing mail across departments and multiple locationsNotify staff of package deliveriesManage and maintain organized paper and electronic filing systems for accurate documentation and timely record retrievalSupport the timely processing of outgoing checks in collaboration with the Finance DepartmentAdministrative & Operational SupportReconcile expense accounts and prepare related reports for senior leadership and the executive teamCoordinate office supply ordering and maintain inventoryProvide scheduling and calendar support for senior leadershipSupport catering coordination and conference space management for meetings and eventsOther Duties As AssignedWhat You BringEducation: High school diploma or equivalent requiredExperienceMinimum of 2 years of experience in administrative support or a customer service functionDemonstrated ability to work effectively across all levels of the organization and with the publicSkillsEffective verbal and written communication skills with internal and external stakeholdersStrong organizational skills and the ability to multitask in a fast-paced environmentProficiency with personal computers and standard office equipmentProficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, and related tools)Proven ability to handle highly confidential and sensitive information with discretionWorking ConditionsThis role operates in a professional office environment using standard office equipment. The position requires extended periods of sitting as well as standing, walking, and the use of hands and arms. Candidates should be able to bend, reach, and move or sort packages weighing up to 20 lbs.Join a Team That Values YouThe Centers is committed to building a positive workplace where health, wellbeing, and growth opportunities are real — not just words on a page. When organizations invest in the full employee experience — including meaningful work, strong management, and a culture of belonging — the results speak for themselves, for employees and for the communities they serve.If you are someone who brings both professionalism and heart to your work, we want to hear from you.This job description is not intended to be a complete list of all responsibilities, duties, or skills required and is subject to change with or without notice in accordance with the needs of The Centers.The Centers is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.