Facilities Coordinator

Our client is seeking a proactive, detail-oriented Facilities Coordinator to help deliver an outstanding workplace experience for their employees. This highly visible role is ideal for someone who enjoys wearing multiple hats, solving problems, and ensuring day-to-day office operations run seamlessly.Working closely with the Facilities team, you will serve as a key point of coordination for building operations, vendor management, office maintenance, employee support, and workplace initiatives. Success in this position requires professionalism, discretion, exceptional organization, and a genuine commitment to providing outstanding service.What You'll DoAs the Facilities Coordinator, you'll play an integral role in maintaining a safe, efficient, and welcoming office environment by:Serving as the first point of contact for facility-related requests and ensuring issues are resolved promptlyCoordinating service requests with building management, engineers, and external vendorsScheduling, monitoring, and supporting onsite maintenance providers, including HVAC and building engineering teamsPerforming regular office inspections to identify maintenance concerns and proactively address themManaging the facilities maintenance calendar and coordinating preventive maintenance activitiesProcessing and tracking vendor invoices and related documentationMaintaining vendor compliance records, including Certificates of Insurance (COIs), and ensuring renewals are obtained as requiredSupporting workplace safety initiatives, including AED, first aid, and fire/life safety programs in partnership with property managementAssisting with employee onboarding by conducting office orientations and facility tours for new team membersProviding after-hours coordination for vendor work when neededSupporting special projects and additional workplace initiatives as assignedQualifications include:Bachelor's degree requiredTwo or more years of experience in a corporate office environment; facilities coordination, workplace services, or project management experience is highly preferredProficiency with Microsoft Office; experience with SharePoint or CRM platforms is a plusExcellent verbal and written communication skillsExceptional organizational abilities with strong attention to detail and accuracyAbility to prioritize multiple responsibilities in a fast-paced environmentStrong interpersonal skills with a customer-service mindsetProfessional judgment and the ability to handle confidential information with discretionSelf-starter who takes initiative and proactively solves problemsPositive, team-first attitude with a willingness to assist wherever neededFlexibility to support occasional after-hours or weekend facility needsAvailability to work onsite from 8:30 AM – 5:30 PMPassion for creating an exceptional workplace experience and contributing to a best-in-class