Executive Assistant

Position OverviewWe are seeking a highly professional, organized, and proactive Executive Assistant to directly support our COO in daily operations, strategic coordination, communication, and high-level administrative functions. This role requires exceptional attention to detail, discretion, urgency, and the ability to operate in a fast-paced environment while managing sensitive information and multiple priorities simultaneously. The ideal candidate is dependable, resourceful, highly organized, and capable of acting as an extension of executive leadership to help maintain efficiency, structure, and execution across the company.ResponsibilitiesManage executive calendars, meetings, appointments, and travel arrangementsCoordinate internal and external meetings, conference calls, and presentationsHandle executive communications including emails, calls, and correspondencePrepare reports, presentations, documents, and meeting materialsTrack projects, deadlines, action items, and company prioritiesCommunicate and coordinate with customers, vendors, partners, and internal departmentsAssist in organizing company initiatives, events, and executive schedulesMaintain confidential business information with professionalism and discretionSupport leadership with operational, administrative, and strategic tasksHelp improve organization, efficiency, and communication throughout the companyTake meeting notes and ensure follow-through on key initiatives and responsibilitiesAssist with office management and executive-level administrative support as neededQualificationsStrong organizational, communication, and multitasking skillsExcellent written and verbal communication abilitiesHigh attention to detail and professionalismAbility to work independently and maintain confidentialityStrong proficiency in Microsoft Office, Outlook, Teams, and Apple devicesAbility to prioritize tasks and operate with urgency in a fast-paced environmentPrevious Executive Assistant, Administrative, or Operations experience preferredPreferred TraitsHighly dependable and proactiveStrong problem-solving abilityProfessional and polished demeanorStrong sense of urgency and accountabilityNegotiation skillsAdaptable and capable of handling high-pressure situationsExcellent follow-through and time management skillsGrowth OpportunityThis position offers long-term growth opportunities into Operations Management, Executive Operations, Administrative Leadership, or other senior leadership support roles as the company continues to expand.