Events Coordinator

About the Role We’re looking for an organized, self-driven events coordinator who can do more than just execute events — someone who brings structure, follow-through, and project management instincts to a marketing department that moves in a lot of directions at once. This role is hands-on and community-facing, and it plays a real part in keeping things on track behind the scenes. You’ll work closely with our Marketing Manager and collaborate with a part-time Social Media Coordinator. We’re not looking for someone who needs to be told what to do next — we’re looking for someone who already knows. What You’ll Do Event Coordination Plan and coordinate organizational events from concept through completion, including logistics, timelines, and vendor communication Assist with event setup, day-of operations, and teardown Make thoughtful, cost-conscious decisions while executing events within established budgets Communicate with venues and partners to keep events running smoothly Project Management Help bring structure to marketing initiatives by tracking tasks, timelines, and deliverables across multiple projects simultaneously Serve as an organizational resource for the marketing team — keeping projects moving, flagging what needs attention, and making sure nothing falls through the cracks Maintain clear communication across internal stakeholders so everyone stays aligned and informed Proactively identify what needs to happen next and take initiative without waiting to be directed Volunteer, Vendor & Community Coordination Recruit, schedule, and coordinate volunteers for events and ongoing organizational needs Serve as a point of contact for vendors and external partners, managing relationships and expectations Build relationships with local nonprofits and charitable organizations, looking for natural ways to involve them in our events The Brat Shed — Community Fundraising Program Be the friendly go-to contact for local nonprofits using The Brat Shed for their own fundraising Coordinate scheduling, share what they need to know, and check in to make sure their experience goes well Help maintain those relationships over time so groups want to come back Event Space Coordination Maintain the scheduling calendar for our 200-person event space Serve as the primary point of contact for inquiries and bookings, keeping communication timely and organized Coordinate with event organizers to ensure they have what they need ahead of their event Internal Events & Employee Experience Plan and coordinate internal events such as employee appreciation parties, holiday gatherings, and team meals Handle meal ordering and catering logistics for internal functions Keep internal events organized, on schedule, and enjoyable for the team Content Capture Capture photos and short video content at events to hand off to our Social Media Coordinator Help represent the organization at community events and with local partners Graphic Design Support Using templates provided by the Marketing Manager, produce event assets such as signage, coupons, and promotional materials Work within Adobe Creative Suite (InDesign, Illustrator, or Photoshop) to customize and prepare print-ready or digital files Ensure finished assets are accurate, on-brand, and ready to use without requiring significant revision What We’re Looking For Ability and willingness to work Saturdays, evening hours, and off-site events Experience in event coordination or a related field Strong project management instincts — you can juggle multiple moving pieces, track what’s outstanding, and keep others informed without being asked A natural communicator who’s comfortable talking with vendors, volunteers, community partners, and the public Highly organized and dependable — you follow through on what you say you’ll do A self-starter who takes ownership of their work and brings initiative rather than waiting for direction A team player who collaborates well and communicates proactively Genuine enthusiasm for community involvement and local organizations Comfortable capturing basic photo and video content on a smartphone Working knowledge of graphic design software such as Adobe Creative Suite (InDesign, Illustrator, and/or Photoshop) — you don’t need to be a designer, but you should be comfortable working from templates to produce polished event materials Familiarity with project management tools (Monday.com or similar) is a plus but not required Familiarity with social media is a plus, but not required What We Offer Competitive hourly wage depending on experience Flexible scheduling within the part-time structure Potential for hybrid work as the role develops A collaborative, mission-driven team that values your expertise and trusts you to do your job Hands-on experience across events, project coordination, community relations, and marketing The chance to make a real impact in the Fox Valley community About Us Appleton Harley-Davidson is a second-generation, family-owned dealership that has proudly served the Fox Valley riding community for 50 years. We’ve just opened a brand new, state-of-the-art facility — and we’re looking for passionate people to be part of what comes next. Here, it’s about more than selling motorcycles. It’s about a way of life that has to be felt — on the open road, with the handlebars in your hands and that unmatched sense of freedom all around you. We’d love to set up a time to chat if this sounds like a good fit — apply today and let’s talk. Appleton Harley-Davidson is an equal opportunity employer. Pay: From $17.00 per hour Benefits: Employee assistance program Employee discount Flexible schedule Work Location: In person