Brokerage Coordinator

Description:Are you a detail-oriented professional with a knack for keeping complex operations running smoothly? Do you thrive in a collaborative environment where your organizational skills and follow-through make a real impact? NAI Hallmark, a leading commercial real estate firm in Jacksonville, is looking for a sharp, service-oriented Brokerage Coordinator. In this role, you will support brokers from deal inception to closing, by managing CRM data, preparing marketing materials, and supporting invoice management. This is a full-time, in-office position.Why Work for This Company?Comprehensive benefits packageIn-office perks: unlimited snacks, beverages and coffee; free parking; catered lunches on Mondays & TuesdaysVoted one of Jacksonvilles Best Places to WorkCasual dress & shortened workday on FridaysResponsibilitiesProvide exceptional transaction management support to brokers, ensuring that deal files are complete and routinely updated on the Companys database and CRMFollow, execute, and optimize checklists, templates, and processesOrganize client and visitor meetings and assist in preparing brokers for meetingsAssist in preparing marketing materials, including offering memorandums, request for proposals, tour books and marketing packages, using desktop publishing softwareAssist with commission accounting functions including preparing commission invoices, submitting invoices, tracking payments, and tracking outstanding ARProduce and maintain sale and lease comparable data in the Company's CRMInput and manage deal and pipeline information into CRMAssist brokers in marketing with new listing onboardingAssist brokers with closing transactionsKeep clients, broker team members, and administrative staff up to date on the status of deliverables, deadlines, and upcoming meetingsBook and organize travel and conferences for Managing Partners and brokerage teamAssist with planning and executing company events, employee team-building activities, and employee experience initiativesPerform general administrative duties as assigned to keep everything behind the scenes running smoothlyRequirements:Must HavesAt least 3 years of experience in an administrative office or customer service positionProficiency in Microsoft Suite, especially Word, Excel and OutlookHigh school diplomaStrong organizational skills and attention to detailExcellent verbal and written communication skillsAbility to pass a background check and drug screeningNice-To-HavesExperience with a CRMBachelors degreeCompensation details: 65000-75000 Yearly SalaryPIaa7ea6b5bc4d-26289-40361537